Secretary/document Controller
2 weeks ago
Parsons is looking for an amazingly talented **Secretary/ **Document Controller **to join our team In this role you will get to **perform **a variety of document control functions for a project or department.
**What You'll Be Doing**:
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. Such reports may be in spreadsheet or graphical formats, or narrative style word documents.
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
- Prepares general correspondence and maintains general files.
- Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department.
- Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- May establish and maintain records of equipment, including a log of equipment service dates.
- May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports.
- May coordinate physical space requirements for the assigned unit. May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
- Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation.
- Supports the receipt, tracking, and monitoring of documents through the use of standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
- Provides assistance to users in capturing and locating electronic information.
- Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at time of closeout. Manages scheduled destruction of archived documents according to company and/or Client guidelines; provides assistance with document retrieval.
- Performs other responsibilities associated with this position as may be appropriate.
**What Required Skills You'll Bring**:
- Bachelor's Degree in relevant field from an accredited university/institution with 3 + years of relevant work experience.
- Basic knowledge and experience in document control from the project initiation to close out phases, utilizing computer-based systems.
- Excellent written and verbal communication in English, organizational and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
**What Desired Skills You'll Bring**:
- Good general office practice skills are required.
- Knowledgeable of document control work processes and utilization of electronic systems for document management.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
**Minimum Clearance Required to Start**:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
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