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Executive Assistant

2 weeks ago

الرياض, Saudi Arabia JLL Full time

JLL supports the Whole You, personally and professionally.

**Responsibilities**:
Manage and maintain executives' schedules, appointments, and calendars, ensuring effective time management and coordination.
Coordinate and schedule meetings, conferences, and business events, including room and equipment set-up, agenda coordination, and minute taking.
Arrange travel and accommodation for executives, book flights, hotels, and transportation, and prepare detailed itineraries.
Prepare and edit presentations, reports, and documents using MS Office suite, maintaining accuracy and consistency in formatting and content.
Organize and maintain files and records, including digital and physical files, ensuring easy retrieval and organization of documents.
Conduct research, collect data, and perform data analysis using available software tools to support executives' decision-making, and provide comprehensive reports or summaries as needed.
Liaise with internal and external stakeholders, building and maintaining professional relationships and ensuring smooth communication and collaboration.
Assist in the coordination and maintenance of project-related documents and information using Aconex or similar project management software.
Utilize SharePoint and other collaboration tools to facilitate information sharing and enhance teamwork.
Maintain a high level of confidentiality in handling sensitive and confidential matters.
Handle special projects and other duties as assigned by executives, demonstrating flexibility and willingness to support the team.

**Requirements**:
Bachelor's degree in Business Administration, Management, or a related field is preferred.
Proven experience as an Executive Assistant or similar role, providing support to senior-level executives.
Advanced knowledge of MS Office suite, including PowerPoint, SharePoint, and Visio.
Familiarity with Aconex or similar project management software.
Experience working in real estate development companies, PMCs/Consulting, or contracting firms.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong attention to detail, with the ability to maintain accuracy and consistency in work.
Exceptional written and verbal communication skills, with proficiency in English.
Discretion and professionalism in handling confidential information.
Strong interpersonal skills with the ability to build relationships and work effectively with individuals at all levels.
Proactive and self-motivated individual, with the ability to work independently and take initiative.
Strong problem-solving and critical-thinking skills, with the ability to anticipate needs and resolve issues proactively.
LI-LS6
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.