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Administrative Assistant

3 weeks ago

المملكة العربية السعودية, Saudi Arabia American International School - Riyadh Full time

**Superintendent's Office Manager (Administrative Assistant)**

The
**American International School - Riyadh (AIS-R)** is seeking a qualified executive/administrative assistant to manage the Superintendent's Office. As this is a local hire position, AIS-R will only consider qualified
** **employees
** **who are holders of valid Saudi residence permit and under the sponsorship of their spouse (as a dependent).

**Superintendent’s Office Administrative Assistant**

**Qualifications**:

- Exemplary English communication skills, including written business English and telephone skills;
- Minimum 5 years’ experience as an Executive Assistant
- University/College Degree;
- Technology proficient;
- Organized, punctual and multi-task oriented;
- Able to anticipate and prioritize workload;
- Excellent word processing, computer and proofreading skills;
- Effective, strong interpersonal and public relations skills;
- Able to work effectively with the Board of Trustees, faculty, staff and and all community members;
- Self-motivated, meets deadlines and pays strong attention to detail;
- Exercises mature judgment and maintains confidentiality.

**The Understandings, Skills, Values, and Mindset of the Superintendent’s Office Manager are**:

- Facilitates all aspects of Board of Trustees materials, meetings, etc.
- Liaises with Leadership Team members;
- Updates and maintains Superintendent’s digital files and record keeping;
- Oversees Superintendent’s calendar;
- Monitors the calendar of school events and schedules as needed;
- Schedules interviews, meetings, Skype/conference/phone calls, etc.;
- Keeps informed and up-to-date on school activities and publications;
- Processes incoming and outgoing correspondence, telephone calls and requests;
- Responsible for office finances and bookkeeping;
- Organizes travel materials and documentation;
- Facilitates and oversees all aspects of hospitality;
- Supervises special events, meetings, and transportation where applicable;
- Performs other tasks as assigned by the Superintendent.

**Reports To**:

- Superintendent

**Terms of Employment**:
Salary will be assigned from the Administrative Salary Schedule (CI); 200-day contract, including limited evening, weekend and summer work expectations.

**Evaluation**:
Performance will be evaluated in accordance with school policy by the designated supervisor.