Senior Document Controller

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SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context:
In Saudi Arabia, SYSTRA has been ever present for more than 20 years and continues to expand and play its part in helping the Kingdom achieve its 2030 vision. With 400+ employees SYSTRA is involved in many of the Kingdoms iconic projects.

Within our Consulting business, we have an opportunity to establish a PMO for delivery of a regreneration programme within Riyadh, Saudi Arabia; within this scope we are looking for a Senior Document Controller to join this programme.

Missions/Main Duties:

- Establish standard forms, flowcharts, procedures and methods for receipt, processing, distribution, tracking, documenting, and control of all field records, including field orders, requests for information, design changes, change orders, correspondence, shop drawings, blueprints, transmittals, daily reports, and all other field records required by the program. The document control system should include electronic scanning, distribution, archival, and retrieval of documentation.
- Maintain Request for Information (RFI) logs in the approved document management information system.
- Maintain progress photos and videos of the projects on a regular basis.
- Develop with the participation and assistance of third-party Consultants engaged on the program (program team), the following:

- Procedures for incoming and outgoing correspondence and distribution to and from the PMO team
- A filing system for hard / soft copies of drawings, specifications, the third-party Consultants’ submittals, shop drawings, correspondence and all other data necessary to document and record the history of project
- Systems and procedures for the management and issue of comments / rejection of drawings, specifications, approvals of shop drawings, materials, samples, prototypes, method statements and RFIs
- Standardised documentation, coding and procedures for contract administration
- Reporting systems for each aspect of the program, including monitoring of reports and schedule documentation submitted by third party Consultants and Contractors

Profile/Skills:

- 10+ years of professional experience in Document Control and Knowledge Management in a fast-paced and dynamic environment in a development organisation, working on large-scale development projects.
- Ideally you have an experience in setting up the Document Control system in compliance with the program requirements.
- A proven track record of dynamic and successful leadership in Document Control and Knowledge Management.
- A proven track record of deploying forward-looking strategic, managerial, and operational methods.
- Comprehensive working knowledge of governing bodies, committees and regulatory organisations for the development sector within KSA.
- Excellent written, verbal communication and presentation skills.
- Relevant professional certification preferred.
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Systra is an equal opportunities company; this position is open to all applicants.