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Document Controller with Fi Audit Background

2 weeks ago

Jeddah, Saudi Arabia Doka Group Full time

Company Description

As a customer-focused organisation, Doka understands that its greatest assets are its employees, which is why Doka is consistently looking for talented professionals who are keen to develop their career in this challenging industry.

Propelled by the direction of its national leadership, Saudi Arabia continues to be an epicentre of regional construction thanks to its various mega projects including NEOM and the Red Sea Development. Focused with an emphasis on tech, Saudi Arabia is also pioneering new on-site standards, most recently by making the Red Sea Project the Middle East’s first 5G enabled construction zone.

**Job Description**:

- Update and maintain all company documents issuance and renewals
- Update and maintain document management systems and physical records
- Handle intake, scan, verification, and storing documents.
- File and archieve relevant documentation.
- Retrieve files for other employees and customers when needed.
- Design templates for documents, file types, and document databases
- Check and edit documents for accuracy and compliance.
- Control the flow of documents in and out of the departments
- Report errors or developments regarding documents / forms used and its compliance according to work instructions
- Ensure the secure destruction and disposal of sensitive documents.
- Maintain the security of confidential documents.
- Review contracts / NDA’s and other agreements and liaise & review with HQ Legal
- Discover errors and unacceptable clauses within customer documents and report to management
- Manage the day to day receivables controlling such as customer invoices, and verification of incoming payments.
- Engage with Finance and Banks in maintaining L/Cs and ability to handle L/Cs
- Manage received / returned cheques.
- Follow up outstanding payments and sorting out invoice related issues with clients and internal departments
- Coordinate court cases, prepare documents and reports for filing
- Liaise with finance/controlling dept. to ensure that policies, procedures, standards of performance and compliance are adhered to.
- Ensure that all department documents and work instructions are adhered to and compliant with signature authorizations / approval limits and work / process instructions
- Conduct quarterly internal audits and thrive for continued improvement taking into account learnings and measures out of Corporate Internal Audits and System Audits

**Qualifications**:

- Bachelor’s degree
- Proven work experience in the Area of Controlling or Audit
- Familiarity with project management
- Hands-on experience with MS Office and MS Excel
- Proficient typing and editing skills
- Time-oriented approach to handling queries and tasks
- Data organization skills
- Attention to detail
- Fluent in English and Arabic