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Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.
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Executive Assistant
KSA, Riyadh
**Job Description**:
End to end business and administrative support to GM Saudi Arabia including implementing administration plans and processes to effectively meet office administrative needs, manage office equipment, facilities and outsourced services, and ensure smooth running of business activities in line with business needs, office requirements, Group guidelines and policies.
Job Responsibilities- Works independently with general/moderate supervision-
- Recognized as an intermediate-level contributor in the area of expertise.-
- Impact contained to own work with limited impact on peers in the same area-
- Problems faced are difficult but not typically complex. Problems are typically solved by drawing from prior experiences and analyzing the issue.-
- Administrative support to Saudi Arabia General Manager on all business activities including meetings support, calendar management, travel bookings, events coordination etc.-
- Implement and execute Administration & Secretarial programs and policies to meet business needs.-
- Implement and execute Administration & Secretarial processes and policies through ongoing support and solutions related to documentation, mail, routine reports, travel, appointments, operating office equipment and general enquiry-
- Collaborate within the teams to support activities like responding to inquiries, data entry, and operating office equipment, reception/telephone/switchboard and greeting visitors-
- Participate in driving transformation and change of Administration & Secretarial practices to maximize effectiveness and efficiency.-
- Administrative Support_: Manage and maintain executives' schedules, including arranging meetings, appointments, and travel itineraries.-
- Coordinate and prepare agendas, materials, and minutes for meetings and conferences.Organize and maintain filing systems, both electronic and paper based as needed.-
- Travel Coordination_: Arrange complex travel plans, including flights, accommodations, transportation, and itineraries.-
- Ensure all travel arrangements align with company policies and executive preferences.-
- Meeting and Event Coordination_: Plan and coordinate executive-level meetings, conferences, and corporate events.-
- Prepare meeting rooms and materials, and ensure all logistics are handled efficiently.-
- Liaise with internal and external parties to coordinate event details.-
- Communication and Liaison_: Serve as the primary point of contact between executives and other staff or external partners.Maintain confidentiality and handle sensitive information with discretion.-
- Project Management_: Assist in managing special projects and initiatives as directed by GM.-
- Track project progress, prepare reports, and provide updates as needed.-
- Office Management_: Oversee office supplies and equipment inventory, and order replenishments as needed.-
- Ensure office operations run smoothly, including coordinating with other departments and vendors.-
- Build relationships and understand customer and key stakeholders interests and concernsMinimum Requirements- Bachelor’s Degree or equivalent experience/qualification-
- 2-5 Years of experience-
- Excellent organizational and time-management skills.-
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.-
- Strong verbal and written communication skills in both Arabic and English.-
- Ability to handle multiple tasks simu
