Project Assistant

1 week ago

الدمام, Saudi Arabia Future Pipe Industries Full time

**Reports to: Unit Projects Manager**:
**Category: FTE**:
**Location: Dammam, KSA**:
**Unit / Division / Department / Section: Project Management**:
JOB PURPOSE

Supporting the Project managers and leaders in projects execution.

KEY ACCOUNTABILITIES

BOM activities including Pricing
- Price the engineering BOQ with existing prices and new item’s price from costing team.
- Mark the newly identified item in each BOQ.
- Create items in LN.
- Cross verification of existing order rates & request missing prices from costing.
- Ensure the received RFQ’s / Add. purchase orders are properly logged in pipeline and project folder.
- Ensuring the request carries the updated system summary and product drawings to coherent with BOQ.
- Ensure to attend all assigned request tickets and close them within the agreed SLA.

Request For Production
- Matching Blanket order with the customer PO / Site call off.
- Ensure availability of SS, Product Drawing, CRSD, approvals, other mandatory
- Prepare RFP form and order pack for SOP.
- Alert the PM/PL when the release exceeds blanket order value to obtain a change/covering order or approval from client/management.

Document Control
- VDRL.
- Document Distribution.
- Control of departments documents appearance, coding and validity including revisions.
- Transmittals.
- Manufacturer Record Book.
- Filling.

Other Support
- Project Control Sheet.
- Project Progress Reports.
- Inspection notifications.
- Bond requests.
- Request For Quotation.
- Materials Requisition preparation.
- BOQ compilation for LD /Claim.

HSE
- Maintain company HSE performance.
- Report any incidents, accidents or risks.

SPAN OF Communication
- Internal: PM/PLs, Departments project representatives.
- External: Client document control interface

Job relevant information (BOUNDARIES & DECISION-MAKING AUTHORITY)
- Supports Project managers and leaders.

**Skills**:
Qualifications:

- Bachelor’s Degree or equivalent preferably in Business Administration or Project Management or in Accounting or English language or other

**Experience**:

- Preferred experience in supporting Project managers or in Supply Chain or Operations, in Document control, in Planning, in Project Control.
- Preferred experience in ERP and CRM systems.

**Skills**:

- MS Office.
- Very good level in speaking and writing English.
- Communication skills.
- Organization skills.
- Resilient
- Reliable

COMPETENCIES
- As per Skills.

**Education**:
Business Administration / Project Management / Accounting / English language

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