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Senior Project Administrator
2 weeks ago
Company Description
At AECOM, we’re delivering a better world.
We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.
Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.
Here, you will have freedom to grow in a world of opportunity.
We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.
We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.
When you join us, you will connect and collaborate with a global network of experts - planners, designers, engineers, scientists, consultants, program and construction managers - leading the change toward a more sustainable and equitable future. Join us and let’s get started.
**Job Description**:
+ Assist in general project administrative tasks.
+ Provides administrative support to project leadership by scheduling meetings, taking notes, and updating databases.
+ Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of the project’s needs.
+ Responsible for controlling the numbering, filing, sorting, and retrieval of all electronically stored or hard copies of Project Administrative Documentation.
+ Prepares, reviews, submits, and tracks expense reports for reimbursements.
+ SharePoint database administration.
+ Organize and manage Team-shared files.
+ Attends meetings and takes minutes of meetings.
+ Keep record of the project staff time sheets, maintain the staff leave schedule, and occasionally coordinate the staff travel itinerary for official visits.
+ Submits and maintains the Prior Approval Form register, staffing plan, and project organizational structure, and keeps & updates the project staff record, accordingly.
+ Coordinates with the corporate HR & GR Depts as and when required in the project's overall interest.
+ Assist in the development and update of project administrative procedures.
+ Ensures that the project team’s administrative needs are met, in terms of office & IT supplies, stationery, office & IT equipment maintenance, etc., coordinates with the vendors, suppliers, and corporate core team in this connection.
+ Provides logistics support to the project, prepares purchase orders, vendor invoices, etc., and ensures that the vehicles deployed on the project are always available in running condition, moreover, all other prerequisites such as but not limited to fueling, technical maintenance, rent, etc. are taken care of, coordinates with the vendors and corporate procurement & logistics Depts as regards, to make things work.
+ Organize events on projects as and when required, coordinate with vendors and corporate procurement & logistics Depts to make things happen.
+ Prints, copies, and scans documents, as and when required, to support the project leadership.
+ Perform other related projects and duties as assigned.
**Qualifications**:
+ Bachelor’s degree
+ 10+ experience in managing EPC projects in a fast-paced environment, PMC experience is desirable.
+ Strong experience working in Microsoft Office 365 SharePoint, Word, Excel, Outlook, and PowerPoint required.
+ Highly motivated with the ability to function well in a fast-paced environment.
+ Excellent interpersonal, organizational, and communication skills.
+ Strong attention to detail with an ability to deliver accurate documentation and task completion.
+ Hands-on in managing multiple tasks and changing demands, details, and deadlines.
+ Working knowledge of company organizational structures, terminology, policies, and procedures.
Additional Information
About AECOM
AECOM is the world’s trusted infrastructure consulting firm, delivering professional servi
