Document Controller and Archivist
7 days ago
**Primary Responsibilities in Document Control and Archiving**:
- **Document Management**: Oversee the receipt, classification, and storage of company documents to ensure seamless retrieval and compliance with policies.
- **Archiving and Storage**: Organize and maintain archives in compliance with regulatory requirements, safeguarding sensitive and confidential information.
- **Document Retrieval**: Facilitate prompt and secure retrieval of documents for internal and external stakeholders as needed.
- **Records Retention**: Develop and implement records retention schedules and guidelines to ensure proper lifecycle management of documents.
- **System Maintenance**: Maintain electronic document management systems, ensuring accurate data entry and system integrity.
**Key Skills and Competencies for Document Controllers and Archivists**:
- **Organizational Skills**: High level of organization and detail-oriented approach to manage document storage and retrieval systems effectively.
- **Technical Proficiency**: Familiarity with document management software and basic computer systems to maintain and update archives efficiently.
- **Communication Skills**: Strong written and verbal communication skills to interact efficiently with team members and stakeholders.
- **Problem-Solving**: Analytical thinking to troubleshoot and resolve issues related to document control systems and processes.
- **Integrity**: Commitment to maintaining confidentiality and security of sensitive corporate documents.
**Preferred Qualifications and Experience for Document Controller and Archivist Applicants**:
- Bachelor's degree in Library Science, Information Management, or a related field.
- Experience in document management, archiving, or related roles is highly desirable.
- Knowledge of industry standards and regulations regarding document retention and control.
- Ability to work independently and manage multiple tasks with precision and attention to detail.
- Experience with electronic document management systems (EDMS) is a plus.
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