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Project Administrator

3 weeks ago


الرياض, Saudi Arabia Mace Full time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:
This opportunity is to be involved in a major mixed-use development, in Riyadh. The programme consists of over 200 projects, F&B, retail and hotels, commercial buildings, and educational facilities.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

- Safety first - Going home safe and well.
- Client focus - Deliver on our promise.
- Integrity - Always do the right thing.
- Create opportunity - For our people to excel.

You’ll be responsible for:

- Supporting the programme team including room bookings, meeting reminders, guest retrieval and room set up/catering as required.
- Assist with the preparation of presentations and reports.
- Processing the new starters and leavers, liaising with HR, IT, building services and ensuring a smooth transition for the new starter as well as prepping the line managers with all onboarding documents and checklists.
- Acting as the facilitator between the department and other central services such as HR, Marcomms and IT.
- Implementing and maintaining procedures/office administrative systems.
- Ensuring all team members across the programme are aware of administration processes, to ensure the office runs efficiently and smoothly.
- Managing the Oracle timecard and absence reporting for the leadership team.
- Organising the programme of social events.
- Managing the programme overhead accounts, POs and invoices for office-related bills (such as office supplies, team dinners etc.).
- Processing of expenses and documents with approval.
- Ensuring the office is staffed with qualified first aiders and fire wardens and keeping first aid kit up to date.
- Reporting any incidents and near misses within the office on YellowJacket, a Mace internal reporting system.
- Prompting staff to ensure their training matrix and PRAs are up to date.

You’ll need to have:

- Necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience working on high valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.
- A relevant degree qualification and you will take personal development seriously and be chartered or pursuing a similar level of professional qualification.

You’ll also have:

- Experience working in construction project control functions.

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