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Proposals Coordinator

2 weeks ago

Riyadh, Saudi Arabia Surbana Jurong Private Limited Full time

1: Work on prequalification’s, expression of interests with relevant agencies, clients and projects.
- Prepare and submit tenders (Expressions of Interest and Proposals) in cooperation with Bid Manager/ Bid Leader / Technical Staff.
- Coordinate the timing and quality of input by others, including subconsultants to obtain fee proposals and other pertinent technical information.
- Ensure the compilation of high-quality proposals in response to both specific and generic opportunities for the region.

2: Support in coordinating tender proposals and bids together with the Business Development Manager/ Bid Leader.
- Coordinate the bidding process and prepare bid templates.
- Liaise with external consultants - obtain CVs, fee rates and information on their availability and keep them informed of project status.
- Communicate with partner organisations - obtain required documentation from partners and in cases where they are leading the bid, provide required documentation.
- Liaise with clients - obtain clarifications and further information concerning a bid when required.
- Compile project experience, format CVs and capability statements for bids.

3: Refine and produce presentation for marketing documents of high quality that shows high level of visual creativity.
- Develop marketing documents, processes and templates to improve the content and delivery of proposals for both specific and generic requirements.
- Develop and maintain a collaborative relationship with the Corporate Marketing team.
- Format final documents and ensure they are bound and presented in accordance with client specifications.
- Provide market research assistance to projects

4: Support and quick to understand the demand of all types of bids and projects.
- Provide oversight and review of major and strategic bids to ensure compliance with SJ standards and policies;

5: Organize and manage the library of relevant bid information
- Ensure that project team, consultants (internal & external) and Team Leaders are aware of projects won and lost
- Develop and enhance internal systems for communication.
- Periodically review the bidding process and suggest improvements.

6: Maintain documentation and filing system of the prequalification, expression of interest and tender bids.
- Work with the BD team to ensure information relevant to the business development process is available and shared efficiently and effectively within the company.
- Maintain company database of projects, proposal texts, subconsultants and partners

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