Executive/admin Assistant

**About Populous**

For more than 40 years Populous has had a singular focus - to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.

Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines - including architecture, audiovisual consultancy, brand activation, design & build, events, food & beverage strategy, interior design, landscape architecture, urban design and wayfinding.

This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.

As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a **PA/Admin Assistant**based in our Riyadh studio.

**About the Role**

This role sits within our EMEA support team. You will provide essential support to our growing team who are working on some of the highest-profile architectural projects across Saudi Arabia.

**Key responsibilities include**:

- Provide full PA support to our General Manager, including calendar management, meeting and travel arrangements, expense report filing, credit card reconciliations and any other tasks as required
- Support the wider team with travel arrangements, including potentially detailed and complex travel plans
- Provide general administrative support to team members as required e.g. meeting coordination
- Ensure the office and meeting rooms are clean and tidy at all times.
- Responsible for office seating plans
- Greet visitors, answer the phone, manage meeting room bookings.
- Submit office-related vendor invoices to the finance team for payment
- Support our GRO in managing office-related vendor relationships
- Support with the arrangement of office socials
- Support the GRO in welcoming new hires e.g. ensuring they have a desk and suitable IT equipment
- Additional tasks as directed by the General Manager or Government Relations Officer

**Key requirements include**:

- Demonstrable experience in a similar administrative role, including providing PA/EA support
- Experience in making complex travel arrangements
- Proactive, able to look ahead and foresee requirements
- Willing to assist, no matter how small the task
- Comfortable in a fast-paced and fluid environment
- Excellent MS Office skills (Word, Excel, Outlook). Knowledge of InDesign would be an advantage
- Fluent in Arabic and English
- Proficient in MS Office (Word, Excel, Outlook), knowledge of InDesign a plus.
- Able to juggle tasks and prioritise in order to meet deadlines
- Great attention to detail
- Experience handling sensitive material with discretion and confidentiality

**About the Studio**
- Our Putney studio, which is also our EMEA Headquarters, is located on the banks of the River Thames, a short walk from Putney High Street and with excellent travel connections. Our employees enjoy a comprehensive and competitive benefits programme, as well as the opportunity to attend events at several Populous-designed venues.

**Why Join the Team?**
- Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
- Enjoy various benefits, such as hybrid working and gym membership discounts
- Enjoy the opportunity to attend events at Populous-designed venues
- Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party

**How to Apply**

Want to learn more about us?

Find us here: Populous

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