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Management Assistant

3 weeks ago

الرياض, Saudi Arabia Barco Full time

**Date**:Sep 30, 2024

**Location**: Riyadh, SA

**Company**:Barco

Purpose of the job

As we grow in the Kingdom of Saudi Arabia, we are looking for someone who is highly organized, has exceptional multitasking abilities and versatile skills, to join our team as the Office Manager in KSA. This role will be responsible for ensuring smooth operations in KSA branch, assisting in HR and Legal functions, and providing support for the team

About the role

The scope of this role covers Administration and Office Management, HR and Legal

**1. Administration and Office Management**
- Manage the daily office operations and procurement, ensuring a clean, well-organized, and professional work environment.
- Liaise with vendors and service providers and handling office maintenance and repairs,
- Manage office budgets, track expenses, and maintain financial records related to office operations
- Support in handling legal matters and contracts, working closely with legal counsel
- Maintain a repository of legal documents and records, keeping them organized and updated

**2. Human Resources**
- Work closely with HR team to maintain employee records, ensuring accuracy, completion, compliance, and confidentiality (Visas, contracts, insurance)
- Coordinate travel arrangement and accommodation for employees, as necessary
- Onboarding for employees, and support them in their requests and claims
- Manage the company’s governmental portals (GOSI, QIWA, Muqeem, etc.), updating company information and renewing certificates as needed

**Required Skills and Qualifications**
- At least 3 years of experience in KSA in office management, administration, HR, legal support
- Bachelor's degree in business administration, human resources, or a related field
- Excellent verbal and written communication skills in Arabic (native) and English (fluent)
- Proficiency in using MS office software (e.g., MS Office suite),
- Knowledge of legal and regulatory requirements related to office operations, business legal compliance and HR
- Exceptional attention to detail and a high level of discretion when handling sensitive information.

**About you**
- Strong organizational and time management skills, with the ability to prioritize tasks effectively
- You have great attention to details
- You are honest, discrete, punctual, and a tactful communicator
- You can work with little to no supervision