Project Document Controller

AlRashed Industrial Are looking for
Project Document Controller in AlRashed Fasteners & Engineering Co.

Ensures proper control, organization, and submission of all technical and quality documents related to Saudi Aramco and client projects. This role is essential for maintaining traceability, audit readiness, and client satisfaction through precise and disciplined documentation management.

Job Purpose:

• To manage and control all project-related documents, correspondence, and records for
  Saudi Aramco and other client projects
  , ensuring full compliance with Aramco documentation requirements, ISO 9001:2015, and the company's QMS.
• The Document Controller ensures that all quality and technical documents are properly organized, traceable, and readily available for audits, inspections, and project reviews.
• Office-based role with regular coordination with production, QA/QC, and procurement teams.
• Occasional client and third-party interactions.
• Must ensure compliance with company's
  EHS and QMS policies
  .

Skills & Competencies – Project Document Controller (Saudi Aramco Projects)

1. Technical Competencies

• Strong understanding of
  Saudi Aramco documentation requirements
  , including
  SAEP, SAES, SAMSS,
  and
  project data book
  procedures.
• Proven ability to manage and control technical and quality documents such as
  PQP, ITP, NCR, MTC, calibration records, inspection reports, and submittal logs
  .
• Skilled in
  document numbering, version control, and transmittal management in
  compliance with company QMS and ISO 9001:2015 standards.
• Experience with Saudi
  Aramco online documentation systems (
  e.g.,
  Share KAT, SAP, Ariba, Smart Plant Foundation, or equivalent EDMS
  ).
• Capable of compiling and finalizing
  Manufacturer Data Books (MDB)
  and ensuring complete traceability of project documentation.

2. Digital & System Skills

• Proficient in
  MS Office applications (
  Excel, Word, PowerPoint, Outlook) for document tracking and reporting.
• Skilled in
  PDF tools (Adobe Acrobat Pro) for
  reviewing, merging, and digitally signing project documentation.
• Familiar with SharePoint
  or cloud-based DMS
  for collaborative document control and version management.

3. Quality & Organizational Competencies

• In-depth understanding of
  ISO 9001:2015 documentation control requirements
  .
• Strong attention to detail, accuracy, and consistency in handling and filing technical records.
• Excellent
  organizational and record-keeping abilities
  , ensuring documents are easily retrievable and audit ready.
• Competence in
  risk-based thinking
  and maintaining document control during internal and client audits.

4. Communication & Coordination Skills

• Effective communication with
  Saudi Aramco project representatives, QA/QC engineers, and project managers
  .
• Ability to
  coordinate interdepartmentally (
  Production, Quality, Procurement, and Engineering) to collect and verify documents.
• Capable of preparing clear document logs, progress reports, and audit summaries for management review.
• Fluent in
  English (spoken and written)
  ; Arabic communication skills are an added advantage.

5. Behavioral & Personal Attributes

• Integrity and confidentiality
  in handling company and client documentation.
• Accountability and reliability
  in meeting project deadlines and documentation accuracy.
• Proactive approach
  with strong initiative and follow-up discipline.
• Ability to work
  under pressure in
  a fast-paced, project-driven environment.
• Committed to continuous
  improvement
  and compliance with company and client quality standards. Job
  Description – Project Document Controller (Saudi Aramco Projects)

Key Responsibilities:

Document Management

• Establish and maintain a project
  document control system
  as per Aramco and company requirements.
• Control the flow of
  project correspondence, Procedures, drawings, MTCs, ITPs, NCRs, MIRs, IRs, and certificates
  .
• Assign and track
  document numbers
  , ensuring proper version control and status updates.
• Prepare, register, and transmit all project submittals through
  Aramco-approved portals (Sharek AT, SAP, or Ariba) or
  via approved transmittals.
• Maintain document
  distribution matrix (DDM)
  and ensure the right documents reach the right departments.
• Ensure that
  all Aramco specifications (SAEPs, SAESs, SAMSS) and
  project correspondence are properly filed and retrievable.

Quality Documentation & Compliance

• Ensure that all
  QA/QC records (
  MTCs, inspection reports, coating reports, calibration certificates, EDRs, NCRs) are properly reviewed, indexed, and archived.
• Assist QA/QC in preparation and submittal of
  Project Quality Plans (PQP), ITPs, Procedures, and Method Statements
  .
• Verify document compliance with
  Saudi Aramco Engineering Standards (SAES), Material System Specifications (SAMSS)
  , and contract requirements.
• Support preparation of
  Manufacturer Data Books (MDBs) / Dossiers
  for Aramco final documentation.
• Maintain confidentiality and security of controlled documents as per company policy.

Coordination & Communication

• Coordinate with
  QA/QC, Production, Procurement, and Management
  teams to ensure timely document updates.
• Communicate with
  Saudi Aramco inspectors, third-party inspection agencies (TPI)
  , and clients for document submission and clarification.
• Track document approval statuses and follow up on pending reviews or returns.
• Prepare
  document status reports
  for management and clients on a regular basis.

Qualifications & Experience

• Education:
  Diploma or bachelor's degree in engineering, Business Administration, or Document Management (or equivalent).
• Experience:
  Minimum
  1 to 2 years
  of experience in
  Document Control or QA/QC administration
  in a manufacturing or oil & gas project environment.
• Preferred,
  Experience in
  Saudi Aramco vendor-approved companies
  or EPC project documentation.

Required Skills & Competencies

Technical & System Skills

• Strong knowledge of document
  control procedures under
  ISO 9001:2015.
• Familiar with
  Saudi Aramco documentation systems and
  formats (SAEP, SAES, SAMSS,)
• Proficient in
  MS Office (Word, Excel, PowerPoint, Outlook)
  .
• Experience with
  EDMS (Electronic Document Management Systems) such
  as:
• Sharek AT, SAP Aramco Portal, Ariba, Aconex, or Documentum.
• Ability to maintain revision
  history, transmittal logs, and file indexing systems
  .

Behavioral & Communication Skills

• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy in record management.
• Good communication skills in
  English
  .
• Ability to work under pressure and meet tight submission deadlines.
• Professional attitude and confidentiality in handling sensitive project documents.

Key Performance Indicators (KPIs)

• Accuracy and completeness of project documentation.
• Timeliness of submittals and approvals.
• Compliance rate with Aramco and ISO documentation requirements.
• Zero document loss or misfiling during audits.
• Timely preparation and submission of final data book (MDB).

We're looking forward to welcoming new talent to our Al-Rashed Industrial team