Board Secretary

2 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Gathern Full time

About us:

At Gathern, we're not just a platform, we're the homegrown Saudi success story that built and leads the alternative hospitality sector across the Kingdom. As the largest peer-to-peer vacation rental marketplace in Saudi Arabia, Gathern enables travelers to explore the country through authentic stays hosted by local residents  while directly supporting Saudi Vision 2030 by boosting tourism, empowering communities, and expanding accommodation supply.
Backed by our SAR 270 million Series B funding round  led by Sanabil Investments (PIF-owned) and valuing Gathern at over SAR 1 billion We're entering an exciting new chapter of growth, innovation, and regional expansion as we prepare for a future Tadawul listing .
With 5M+ users , guests from 150+ nationalities , a network of 72,000+ hospitality units , and more than SAR 2 billion paid to 33,000+ Saudi hosts, Gathern stands as one of the fastest-growing tech companies in the Kingdom, holding a 44% national market share and 53% in Riyadh
This is your opportunity to join a company that's redefining travel and shaping the future of tourism in Saudi Arabia

Job Purpose:

Ensure the smooth, compliant, and efficient operation of the Board of Directors and its committees. Act as the primary point of coordination between the Board, Executive Leadership, and shareholders, while maintaining the integrity of corporate governance practices, documentation, and decision-making processes.

Key Responsibilities:

  • Board Administration: Plan, schedule, and coordinate all Board and committee meetings (Audit, Nomination & Remuneration Committee).
  • Agenda & Materials: Prepare, review, and distribute meeting agendas, packs, briefing notes, and resolutions in coordination with the CEO and Chairman.
  • Minutes & Resolutions: Record accurate and compliant minutes, maintain action logs, and ensure resolutions are implemented.
  • Governance Compliance: Ensure adherence to CMA rules, Saudi Companies Law, and internal governance frameworks; maintain statutory registers.
  • Disclosure & Records: Oversee secure archiving of board documents, decisions, and communications.
  • Shareholder Relations: Coordinate General Assembly meetings, prepare shareholder communications, and manage voting/proxy processes.
  • Director Support: Facilitate onboarding, training, and evaluation of Board members; manage conflict of interest disclosures.
  • Annual Calendar & Reports: Maintain Board calendar, deadlines, annual self-assessments, and governance reports.
  • Coordination with the Executive Leadership team: Ensure timely delivery of business reports and presentations from Executive Leadership.

Legal Liaison: Work with Legal to ensure proper filings, notarizations, and regulatory submissions.

Requirements
  • Bachelor's degree in Law, Business, Governance, or related field (Master's preferred)
  • 4+ years of experience in corporate governance, and Board Secretary role
  • Prior work with boards, C-level stakeholders, or Public/Private companies in Saudi Arabia
  • Strong regulatory and legal awareness .

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