Manager, Boards

3 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Team Saudi Full time

Job Purpose
Responsible for managing the daily administrative and operational activities of SOPC's Boards and Committees. This role ensures that meetings are well-organized, governance procedures are applied correctly, and all decisions are documented and followed up effectively. The Manager acts as a key coordination point between the Secretary General & CEO's Office, Board and Committee members, and internal departments, supporting clear communication, smooth workflows, and alignment with SOPC's governance requirements.

Job Specific Accountabilities
Board and Committee Operations

  • Manage the full coordination of SOPC's Board and Committee meetings, including scheduling, preparation of materials, and ensuring smooth meeting execution.
  • Prepare and share meeting agendas, supporting documents, and follow-up materials to help members stay informed and aligned with SOPC priorities.
  • Maintain an updated governance calendar and ensure all Board and Committee activities are planned and executed on time.

Governance and Compliance

  • Ensure Board and Committee activities follow SOPC's governance policies, procedures, and regulatory requirements.
  • Apply SOPC's governance standards during meetings and support consistency in documentation and processes.
  • Provide basic guidance to members on governance procedures and help ensure adherence to required protocols.

Documentation and Record Management

  • Oversee the preparation of accurate meeting minutes, resolutions, and action item logs, ensuring all records are clear and well-organized.
  • Maintain a structured filing and knowledge management system to store documents securely and support audit readiness.
  • Handle sensitive information with confidentiality and professionalism.

Stakeholder Coordination

  • Act as a key point of contact between the Secretary General & CEO's Office, Board and Committee members, and internal departments.
  • Support effective communication and collaboration by providing timely information and responding to stakeholder needs.
  • Build positive working relationships with members to encourage engagement and ensure meeting requirements are met.

Action Item Tracking

  • Track and follow up on action items and decisions from Board and Committee meetings to ensure timely implementation.
  • Coordinate with relevant departments to gather updates and monitor progress on assigned tasks.
  • Prepare status updates for leadership, highlighting any risks, delays, or support needed.

Reporting and Alignment

  • Prepare regular reports summarizing meeting activities, outcomes, and progress on action items for the Secretary General & CEO's Office.
  • Support the alignment of Board and Committee discussions with broader organizational plans by ensuring clear documentation and sharing insights with relevant stakeholders.
  • Assist in identifying opportunities to improve governance processes and meeting effectiveness.

Our Commitment
At Team Saudi, we care deeply about creating a safe, supportive, and empowering environment for our athletes and employees. We welcome applicants who demonstrate integrity, professionalism, and a commitment to maintaining a safe and respectful workplace where everyone is protected, valued, and given fair opportunities to thrive.

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