Specialist, Business Administration

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Team Saudi Full time

Job Purpose
Provide high-level administrative and operational support to the Director General, overseeing the smooth functioning of day-to-day activities, managing complex schedules, coordinating high-stakes meetings and events, and ensuring efficient communication within the organization. This role acts as a key liaison, facilitating information flow, tracking budgets, managing documentation, and ensuring compliance with organizational policies and confidentiality standards to enhance operational effectiveness.

Job Specific Accountabilities
Executive Administrative Support

  • Deliver comprehensive administrative support to the Director General by managing calendars, prioritizing meetings, and organizing critical tasks to optimize time and effectiveness.
  • Arrange and manage the Director General's schedule, ensuring engagements are efficiently prioritized, and meeting logistics are seamlessly coordinated.
  • Coordinate detailed travel arrangements, including international and domestic flights, accommodations, and ground transport, aligning all logistics with the Director General's schedule and preferences.
  • Prepare, edit, and manage communications, such as emails, official memos, and reports, on behalf of the Director General, ensuring clarity, accuracy, and adherence to organizational standards.
  • Manage office supply inventory and coordinate resources for meetings, workshops, and training sessions, ensuring the availability of required materials.
  • Support strategic project management efforts by tracking deadlines, deliverables, and action items, ensuring progress aligns with organizational goals and timelines.

Communication and Coordination

  • Organize and coordinate logistics for high-priority meetings and events, including scheduling, agenda preparation, minute-taking, and follow-up actions to facilitate successful outcomes and effective communication.
  • Act as a primary contact for internal and external communications, handling inquiries and coordinating responses on behalf of the Director General to ensure timely and efficient information flow.
  • Foster a collaborative work environment by providing administrative support to team members, assisting with tasks, and coordinating daily activities across the Director General's support team.
  • Attend key meetings and prepare and distribute accurate minutes to relevant stakeholders, ensuring alignment and follow-up on discussed actions.

Compliance and Confidentiality

  • Uphold the highest level of confidentiality in handling sensitive information, ensuring compliance with organizational policies and procedures in all administrative and operational activities.
  • Maintain organized and accurate records of all official documentation, ensuring compliance with regulatory standards and facilitating easy retrieval when required.

Our Commitment
At Team Saudi, we care deeply about creating a safe, supportive, and empowering environment for our athletes and employees. We welcome applicants who demonstrate integrity, professionalism, and a commitment to maintaining a safe and respectful workplace where everyone is protected, valued, and given fair opportunities to thrive.

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