Document Controller

6 days ago

Jeddah, Makkah Province, Saudi Arabia Dar Al Riyadh Full time

Responsibilities:

  • Manage and control all project documents and drawings in accordance with project requirements.
  • Create, update, and maintain document control procedures and systems to ensure efficient document management.
  • Coordinate with project team members to ensure timely and accurate documentation flow.
  • Monitor and track project documentation to ensure compliance with project standards and requirements.
  • Manage document revisions, version control, and distribution to appropriate parties.
  • Ensure all project documents are stored and archived properly for easy retrieval and reference.
  • Provide support to project teams in accessing and retrieving project documents as needed.
  • Conduct regular audits to ensure document control processes are being followed correctly.
  • Collaborate with external stakeholders to exchange project-related documents.
  • Utilize Aconex or similar document control software effectively to manage project documentation.
  • Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
  • Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
  • Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
  • Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
  • Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
  • Support quality assurance processes by maintaining accurate records of all project-related documents.
  • Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
  • Provide training and guidance to project team members on document control procedures and systems.
  • Participate in project meetings to provide updates on document control activities and address any related queries.
  • Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.

Essential Requirements:

  • Bachelor's degree in a relevant field.
  • Proven experience as a Document Controller in construction projects for at least 05 years.
  • Proficiency in document control procedures, systems, and standards.
  • Experience working with Aconex or similar document control software.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal abilities.
  • Ability to work effectively in a fast-paced construction environment.
  • Knowledge of construction project management processes.
  • Strong problem-solving skills and ability to work independently.
  • Certification in document control or related field is a plus.

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