HR and Administration Officer

Job Summary

This role is tasked with the management and execution of HR and administration functions of the company working with management and all levels of staff and employees to build a team work environment with best practices and best possible organizational structure to execute the long-term goal of the company. This role will require development and execution of HR policy and procedure of the company. The employee is expected to oversee all HR and Administration functions such as labor hiring, on-boarding, training and development of employee potential as well as succession planning and exit of employees.

Job Description

• Planning, development and documentation of company-wide organizational structure that is in line with the long-term strategic goals of the company and allows best possible functionality.
• Developing, maintaining and updating HR policy and procedure documentation that is in line with local labor laws, and organizational structure and long terms goals of the company addressing the needs of the company as well as the employees.
• Development and implementation of best practices at all levels of the organization encouraging employee growth, satisfaction and best outcomes.
• Coordination of process of recruitment including: posting of relevant jobs, coordinating interviews, evaluations, on-boarding and necessary inductions, training and counseling's.
• Providing necessary support for payroll processing.
• Scheduling: Coordinate meetings, appointments, and travel arrangements for staff members. Manage calendars and set up conference calls.
• Handle petty cash and reconcile financial discrepancies.
• Closely work with PRO to handle all company and employee related documentation.
• Document Handling: Prepare, review, and manage correspondence, reports, and other documents. Ensure accurate and timely filing and record-keeping.
• Development of employee-oriented culture and maintain all practices for cost containment and effectiveness.
• Overlooking all exit procedures, resolution of any grievances, conducting exit interviews, and reporting on necessary information for organization and employee to assist in future cases.
• Continuous development of employee skills and engage in best practices and develop employee skills in line with best industry practices.
• Office Management: Oversee daily office operations, including managing office supplies, equipment, and maintenance.
• Monitor and advise Managers and department heads in the progressive disciple system of the company and engage with employees to improve performance.
• Requirements:
• Education: Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Experience: Minimum of 2-3 years of experience in an administrative or office management role in Saudi Arabia; preferably in Dammam.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, fax machines, etc.) and basic IT troubleshooting.
• Language Skills: Fluent in English and proficiency in Arabic is highly desirable.
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with colleagues, clients, and visitors.
• Organizational Skills: Strong organizational and multitasking abilities. Ability to prioritize tasks and manage time effectively.
• Attention to Detail: High level of accuracy and attention to detail in all administrative tasks.
• Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues.
• Adaptability: Flexibility to adapt to changing priorities and work demands. Ability to work independently and as part of a team.
• Ability to exhibit composure, patience, and confidence when facing difficult situations
• Self-starter with a proven track record of multi-tasking abilities
• Hands on experience with various types of HR policies design and implementation.
• Good knowledge of Saudi labor law and industry practices.

Job Type: Full-time

Pay: From ﷼4,000.00 per month

Application Question(s):

• Reason to leave the job
• Is the salary posted acceptable to you?
• Rate your knowledge about the execution and implementation of Policies as per the Saudi Labor Law(1 being lowest and 10 being highest)

Education:

• Bachelor's (Preferred)

Experience:

• Employee Grievance handling: 2 years (Preferred)
• HR and Admin in Saudi Arabia: 3 years (Required)

Language:

• Arabic (Preferred)

License/Certification:

• Saudi Driving License (Required)

Location:

• Dammam (Preferred)