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Workplace Specialist

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia FlyAkeed Full time

About FlyAkeed:

FlyAkeed is an online platform that helps people book flights and hotels easily. We started in 2017 and are based in Riyadh, Saudi Arabia. Our travel solution simplifies the process of planning and handling work-related travel.

Highlights:

Current funding stage: Series A

FlyAkeed is supported by: PIF subsidiary Sanabil Investments, Elm, Artal Capital, Alrajhi Partners.

We are looking for a Workplace Specialist to join our team and take ownership of all aspects of the physical workplace. This role is critical to ensuring a safe, functional, and enjoyable working environment that supports productivity, collaboration, and employee well-being.

You will be responsible for managing our office space, facilities, supplies, maintenance, internet and IT infrastructure, food services, security, safety measures, and overall workplace experience.

Responsibilities
  • Oversee day-to-day operations of the office and all workplace facilities.
  • Manage office infrastructure, including internet, devices, workstations, utilities, and environmental systems (HVAC, lighting, etc.).
  • Coordinate maintenance, repairs, and renovation projects as needed.
  • Handle office supplies procurement, inventory, and vendor relationships.
  • Manage food and beverage services for the workplace (e.g., snacks, coffee, catering).
  • Supervise workplace security and ensure safety protocols are in place and compliant with local regulations.
  • Support onboarding of new employees with workspace setup and necessary tools.
  • Plan and implement space layout and seating arrangements that foster collaboration and efficiency.
  • Act as a point of contact for internal teams to gather feedback and improve the overall workplace experience.
  • Track and manage workplace budgets and expenditures.
  • Stay updated with workplace and facilities trends to continuously enhance our environment.
Requirements
  • Bachelor's degree in Business Administration, Facilities Management, or a related field.
  • 2+ years of experience in workplace, office, or facilities management.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal skills to work with cross-functional teams and vendors.
  • Good understanding of workplace design principles, health & safety standards, and employee engagement strategies.
  • Proficiency in Microsoft Office Suite and workplace/facilities management tools.
  • Ability to adapt in a fast-paced, evolving environment.
  • Passionate about creating a positive, functional, and engaging workplace culture.