Administrative Coordinator

3 hours ago

Jeddah, Makkah Province, Saudi Arabia AZAD PROPERTIES Full time

We are looking for an organised and dedicated individual to join our growing real estate team at the Corniche Centre as an Administrative Coordinator. This pivotal position supports the smooth operation of our office, providing comprehensive administrative assistance to management and colleagues. If you excel at multitasking, enjoy streamlining processes, and are committed to delivering high standards of service, we encourage you to submit your application.

Key Administrative Responsibilities for Administrative Coordinator in Corniche Centre Real Estate Office
  • Deliver efficient and accurate administrative support for daily office operations, ensuring tasks are completed within set deadlines.
  • Coordinate schedules, meetings, and appointments for managers and team members, including preparation and distribution of agendas and minutes.
  • Manage document filing, data entry, and the upkeep of digital and paper records to ensure information is easily accessible and securely stored.
  • Oversee incoming and outgoing correspondence, including handling post, deliveries, and responding promptly to email enquiries.
  • Assist with the preparation and formatting of reports, presentations, and other documentation for internal use and client communication.
  • Maintain inventory of office supplies and equipment, liaising with vendors and service providers as required.
  • Provide administrative support for office events, training sessions, and team gatherings at the Corniche Centre.
  • Champion a positive and efficient office environment in line with our real estate company values and client-focused standards.
Essential Qualifications and Experience for Administrative Coordinator Roles
  • Previous experience in an administrative, office coordinator, or similar support role is highly desired.
  • Strong written and verbal communication skills, with a professional and courteous manner towards colleagues, clients, and service providers.
  • Proven organisational skills and attention to detail, with the ability to effectively prioritise a diverse workload in a fast-paced setting.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with office technology and administrative software.
  • Ability to act independently, solve problems proactively, and maintain confidentiality in all business matters.
  • Fluency in English is required; additional language skills will be considered an asset.
Key Skills and Attributes for an Effective Administrative Coordinator
  • Excellent interpersonal skills to liaise and collaborate effectively with colleagues across all levels of the organisation.
  • Proactive, adaptable, and resilient approach with a willingness to take ownership of processes and initiatives.
  • Commitment to providing high-quality, client-focused administrative support within a team-oriented environment.
  • Self-motivated and dependable, demonstrating flexibility and attention to detail in all assigned tasks.
  • Reliable, punctual, and committed to presenting a positive company image at the Corniche Centre office.
Desirable Competencies and Additional Attributes for Administrative Coordinators
  • Experience working within the property, real estate, or professional services sector is advantageous.
  • Familiarity with records management systems, visitor management software, or event coordination tools.
  • Willingness to support wider office needs and provide back-up to reception or finance administration as required.
  • Eager to learn and contribute to continuous improvement of office procedures and policies.
  • Approachable and enthusiastic about working as part of a collaborative and high-performing real estate team.

If you are passionate about creating a supportive and well-organised office environment, and are ready to advance your administrative career with a leading real estate company in the Corniche Centre, we invite you to apply. Become a valued part of our team and help ensure our continued success.

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