Project Assistant

3 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia MBC GROUP Full time

Responsibilities:

Administrative Support:

  • Schedule and coordinate project meetings, events, and travel arrangements.
  • Prepare and distribute meeting agendas, take minutes, and follow up on action items.
  • Maintain organized project documentation and ensure proper filing.

Communication:

  • Act as a liaison between project team members and external stakeholders.
  • Draft, review, and distribute project-related communications and updates.
  • Ensure effective communication within the project team.

Project Planning and Coordination:

  • Assist in developing and maintaining project plans and schedules.
  • Track project milestones, deliverables, and deadlines.
  • Coordinate resources and logistics to support project tasks.

Data Management:

  • Collect, analyze, and report on project data and performance metrics.
  • Maintain project databases and ensure data accuracy and integrity.
  • Assist in preparing project reports and presentations.

Financial Management:

  • Monitor project budgets and expenditures, ensuring compliance with financial guidelines.
  • Assist in preparing budget reports and financial documentation.
  • Process invoices and track project-related expenses.

Risk Management:

  • Assist in identifying and managing project risks and issues.
  • Help develop and implement risk mitigation strategies.
  • Document and escalate issues as necessary.

Quality Assurance:

  • Ensure project deliverables meet quality standards and client requirements.
  • Support the implementation of project management methodologies and best practices.
  • Conduct project reviews and gather feedback for continuous improvement.

Resource Management:

  • Assist in managing project resources, including personnel, equipment, and materials.
  • Coordinate resource allocation and monitor usage.
  • Maintain records of resource availability and allocation.

Logistics and Procurement:

  • Manage procurement processes, including obtaining quotes and coordinating purchases.
  • Ensure timely delivery of materials and services required for the project.
  • Maintain inventory records and manage logistics.

Support for Project Management Tools:

  • Utilize project management software to track project progress and update plans.
  • Train team members on the use of project management tools and software.
  • Ensure effective and efficient use of project management tools.

Ad Hoc Tasks:

  • Provide general support to the project manager and team as needed.
  • Assist with special projects and tasks as they arise.
  • Adapt to changing project requirements and priorities.

Requirements:

Qualifications:

  • Bachelor's degree in business administration, Project Management, or a related field (or equivalent experience).
  • Proven experience as a Project Assistant or similar administrative role.
  • Proficiency in project management software (e.g., MS Project, Asana, Trello).
  • Excellent organizational and multitasking skills.
  • Strong written and verbal communication skills.
  • Attention to detail and problem-solving abilities.
  • Ability to work independently and collaboratively in a team environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

  • Certification in project management (e.g., CAPM, PMP) is a plus.
  • Experience in [specific industry or field relevant to the position].
  • Familiarity with financial management and budgeting principles.

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