Executive Assistant

6 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Egis Group Full time
Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a highly organized and efficient Executive Assistant - Saudi National to join our team in Riyadh, Saudi Arabia. The ideal candidate will provide comprehensive administrative support to senior executives, ensuring smooth operations and effective communication within our organization.

  • Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives
  • Act as a liaison between executives and internal/external stakeholders, maintaining professional communication at all times
  • Prepare and edit correspondence, presentations, and reports with a high level of accuracy
  • Handle confidential and sensitive information with the utmost discretion
  • Organize and maintain filing systems, both electronic and physical
  • Coordinate and assist with the planning of corporate events and meetings
  • Screen and prioritize incoming calls, emails, and visitors
  • Perform general office management duties, including ordering supplies and managing office equipment
  • Assist with special projects and additional tasks as assigned by executives
Qualifications
  • Saudi national with fluency in Arabic and English (both written and verbal)
  • Bachelor's degree in Business Administration or related field (preferred)
  • Minimum 3-5 years of experience as an Executive Assistant or in a similar role within a corporate environment
  • Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Excellent time management and problem-solving abilities
  • Demonstrated experience in calendar management and travel coordination
  • Proficiency in operating standard office equipment
  • In-depth knowledge of Saudi business etiquette and cultural norms
  • Familiarity with Saudi labor laws and regulations
  • Ability to maintain confidentiality and exercise discretion in all matters
  • Excellent interpersonal skills with a professional and courteous demeanor
  • Flexibility to adapt to changing priorities and work under pressure
  • Proactive approach to work with strong attention to detail

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