Executive Assistant

1 week ago

Riyadh, Ar Riyāḑ, Saudi Arabia Laverne Group | مجموعة لافيرن Full time

Overview

We are seeking a highly organized, proactive, and resourceful
Executive Assistant
to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives.

Key Responsibilities

Executive Support

  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact between executives, internal teams, and external stakeholders.
  • Prepare and edit correspondence, presentations, reports, and other documents.
  • Uphold strict confidentiality and handle sensitive information with professionalism.

Operations & Coordination

  • Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
  • Coordinate and manage special projects and initiatives as assigned.
  • Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
  • Streamline administrative processes to ensure efficient and effective workflow.

Travel & Logistics

  • Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
  • Manage logistics for internal and external meetings, events, and engagements.

Communication & Relationship Management

  • Serve as a liaison between executives and employees, clients, vendors, and external partners.
  • Draft, review, and send professional emails and communications on behalf of executives.
  • Build and maintain positive working relationships across the organization.

Required Qualifications

  • Bachelor's degree in Business Administration, Communications, or a related field (preferred).
  • 1–3 years of experience as an Executive Assistant or in a similar administrative role.
  • Exceptional written and verbal communication skills.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools (Google Workspace, project management platforms).
  • Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
  • High level of discretion, integrity, and professionalism.

Preferred Skills

  • Strong problem-solving and critical-thinking skills.
  • Experience supporting C-level executives.
  • Ability to work independently while managing multiple high-priority tasks.
  • Excellent interpersonal and relationship-building abilities.
  • Tech-savvy and adaptable to new systems, tools, and technologies.

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