Contracts Formation Specialist

Requisition ID: 273199 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Ras Al Khair 

Company Overview:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy, and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel are our values – ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants – integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

Position Summary

Jubail is one of Bechtel’s most remarkable achievements—a city built from the sand up, requiring vast resources and logistical planning on an unprecedented scale. It the biggest civil engineering project in modern times—and it's getting bigger. Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Saudi Arabian Bechtel Company (SABCO) serves as the Management Services Contractor (MSC), or “owner’s representative” for our client, the Royal Commission (RC). We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local AE firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail and Ras-Al-Khair Industrial Cities. In June 2021, Bechtel’s contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/ bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port & pipeline expansions, and more. 

Work Location: Ras-Al-Khair

The work location for this position is at Ras-Al-Khair which is located about 100 KMS north of Jubail Industrial City. You will be required to commute Jubail - Ras-Al-Khair - Jubail daily using the available transportation facility /shuttle bus service. Free breakfast and lunch is currently provided for Ras-Al-Khair assignees during workdays.

Responsibilities:

Performs all tasks involved in the formation and award of contracts. Communicates with bidders and personnel within Project Team to establish clear definition of requirements and to assure performance to the stated project requirements. Assists and conducts meetings as needed to perform the work.

Job Dimensions:

Supervision Received

• Reports to and receives supervision and guidance from Contracts Formation Lead or Supervisor.

Contacts

• Maintains working relationships with contracts personnel and project discipline personnel to perform assigned duties.
• Maintains working relationships with bidders involved with the performance of assigned tasks.

Essential Job Duties:

• Develops and issues contracts and services agreements as assigned by performing the following:
• Prepares bidders’ lists (as required)
• Pre-qualifies bidders (as required)
• Forms bid request packages.
• Issues bid request packages in the e-RFP system.
• Coordinates bidders’ questions and answers to those questions
• Post bid receipt, supports bid evaluation (commercial & technical)
• Prepares Bid Summary and conveys to the Bids Committee
• Recommends and secures approvals in accordance with established procedures.
• Prepares contract documents for execution.
• Inputs status into various reporting documents
• Prepares and organizes assigned Contracts sponsored meetings, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between Bechtel, the client and contractor on all contractual matters. After reviewing plan and agenda with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.
• Assists project team when instructed in addressing administrative problems on financial commitments, engineered technical specifications or various commercial conditions.

Job Knowledge:

• Knowledge and/or experience in the formation of contracts and contract agreements, including types, terms, and legal requirements.
• Skill in working and communicating effectively, both orally and in writing, with other project functional groups.
• Knowledge of law, negotiations, accounting, or cost engineering gained through education or experience.
• General understanding of the project functional groups and company policies, procedures and work practices.

Qualifications and Skills:

Essential Technical: 

• University degree or diploma in Business, Accounting, Engineering, or related field.
• 0 - 2 years’ experience in the bid, evaluate and award process of contracts.
• Familiarity with contracting and purchasing principles and processes.
• Knowledge of construction, design services and O&M types of contracts.
• Competency in MS Office suite.

Essential Behavioral:

• Developed business writing skills, with strong command of the English and Arabic languages.
• Effective oral communication skills.
• Organized in documenting and record keeping.
• Adaptability to differing cultures and environments.
• Enjoys interacting with other project team members.

Additional Qualifications:

Preferred Technical:

• 2 or more years’ experience in the bid, evaluate and award process of contracts.
• Previous experience on integrated project(s) with a client.
• Contract administration and/or claims experience.
• Familiarity with government procurement law.
• Training or hands-on experience with government e-RFP system, Etimad.

Preferred Behavioral:

• Good presentation skills.
• Flexibility in adjusting to workload and priorities.
• Self-motivated, curious, and enjoys challenges.
• Adherence to work schedule requirements.

Addendum:

Level 1- 0 to 2 years experience in the bid, evaluate and award process of contracts.

Level 2 - 2 or more years’ experience in the bid, evaluate and award process of contracts.

Shaping tomorrow together

Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.  
www.bechtel.com

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law.

Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.