Senior Travel Coordinator

2 weeks ago


Riyadh, Ar Riyāḑ, Saudi Arabia Med Surg Solutions (MSS) Full time
The Role

Job Description The employee is responsible to coordinate business trips according to the company's policies and procedures including and not limited to business travels, workshops, conferences, and retreats.

Key Responsibilities and Elements of the Role - Collaborate with the Marketing and Administration Department for business and CEO travel requirements including but not limited to: visas, accommodation and tickets when needed etc.

- Book reservations for external airline tickets, accommodation, rental cars, and venues needed for the different marketing and sales activities in countries where MSS operates.

- Assists in document preparation such as visa preparation, entry/exit travel requirements.

- Researches and compares available travel, car rentals and hotel accommodations to identify the best available option for each travel need.

- Insures through periodic surveys, the suitability of the hotels/venues booked in the different GCC countries to ensure maximum comfort for the team and for the attendees.

- Handle travel issues, complaints, refunds, and emergencies. - Suggest suitable travel options that best suite the needs of the Key Opinion Leaders, health care practitioners, nurses, employees etc

Requirements:

  • Handle deposits and payments for bookings by collaborating with the Finance and Accounting Department.
  • Review visas, vaccinations, and other travel necessities.
  • Find optimal travel platforms (IATA, Agency)
  • Reconciliation with travel Agents (Fees, tickets, hotels)
  • Negotiate conditions with hotels (additional guests, late checkouts, cancellation payments)
  • Provide event summary to the Finance department
  • Handle requests by the Finance Department
  • Monitors expenditures related to the allocated budget of events.
  • Check dues to agents
  • In compliance with company travel & business expenses industry practices
  • Maintain accurate records.
About the company

We are the Middle Easts leading consultants and solutions providers of internationally acquired high-end medical products that contribute to the improvement of the medical landscape and patients wellbeing in the region.

We are dedicated to continuously seeking cutting edge medical products and creating customized innovative solutions for healthcare professionals.

We work together with our clients in order to design tailored solutions that integrate complementary products with corresponding technical and clinical trainings.

Our commitment also translates into providing a working environment that develops our employees into highly trained, dedicated, and specialized teams of professionals.


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