CEO Office Manager

2 weeks ago


Al Hufūf, Eastern Province, Saudi Arabia MatchaTalent Global Full time
Overview of the role


Be responsible for supporting the CEO with managing workload and ensuring the efficient management of the CEO office responsibilities - coordination, administration, diary management, presentations etc.


  • Coordination:
  • Arrange the agenda of the CEO (incl. meetings, interviews, visits, occasions, and other activities)
  • Organize and coordinate travel arrangements for the CEO, in terms of flight bookings, hotel, transportation, etc.
  • Manage the in and out communications system of the CEO, including calls, letters, etc.
  • Attend meetings with the CEO to take meeting minutes and follow
- up on tasks, as needed

  • Serve responsibilities for adhoc projects and engagements as delegated by the CEO
  • Schedule and prepare the CEO meetings with the Board
  • Ensure the efficient operation of the CEO decisionmaking process during and in
- between CEO meetings

  • Record and maintain meeting minutes of the CEO meetings
  • Plan and take appropriate measures to ensure the smooth transition and onboarding of new key members of management
  • Manage crossdivisional efforts towards the effective preparation of formal and informal Board meetings
  • Oversee the implementation of approved Board policies in collaboration with relevant divisions
  • Perform any other related duties in support and as required by the CEO
  • Advisory:
  • Provide inputs for the formulation and review of policies and procedures on governance matters
  • Guide the development of materials needed to support the CEO in decisionmaking

KEY ACCOUNTABILITIES:

  • Planning and organization of meetings and CEO arrangements
  • Planning of CEO agenda, flights, hotels
  • Consolidation of meeting notes from CEO meetings
  • Coordination of materials developed for CEO
  • Support in onboarding managers reporting directly to the CEO

Benefits:


Our high-performing employees are drawn by the challenging and rewarding professional, technical and industrial opportunities we offer, and are remunerated accordingly.

QUALIFICATIONS &

EXPERIENCE:
Education Bachelors' Degree - Business Administration, Finance, Engineering Professional Qualifications (Certifications & Accreditations) : Qualifications in business administration or related fields Competencies (Knowledge, Skills & Abilities) : Strong planning and organizational skills, strong verbal and written communications, high moral reputation and proven integrity Experience : 3+ years of experience in the BoD, CEO, CFO, COO, or CSO office Languages : Fluency in Arabic and English is a must

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