Administration Manager

2 weeks ago


Jeddah, Makkah Province, Saudi Arabia Facilities Management Company Full time

Administration Manager - Saudi Arabia

Key Responsibilities

  • Effective management of multiple teams
  • Departmental process improvements
  • Ability to streamline the process and procedures positively affecting the scope handled
  • Oversee the operations within Finance, Procurement, HR, Recruitment, and everything related to Administration management within the company operations in Saudi Arabia.
  • Update and enhance the policies and procedures of the company and maintain a documented system of policies and procedures
  • Design internal control systems for all departments to ensure the safeguarding of company assets and monitor and enforce internal controls
  • Ensure the timely reporting of all monthly and annual financial information
  • Ensure general ledger and financial statements are complete and accurate
  • Liaise with banks, audit, legal and tax providers as necessary
  • Maintain the fixed asset register by supervising the recording of all items in the inventory, maintaining pertinent records and ensuring adequate treatment of fixed asset acquisitions and disposals
  • Liaise with Facilities, Procurement, HR, Administration, Health & Safety functions.
  • Close and effective contact with Head Office in Qatar to ensure smooth and efficient operations.

Requirements:

  • Proven experience as an Office Manager, Front Office Manager, or Administration Manager, Finance Manager, Procurement or Logistics Manager in a company with international operations
  • Knowledge of Office Administrator responsibilities, systems, and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention problemsolving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fastpaced environment
  • A creative mind with the ability to suggest improvements
  • Bachelor or above degree in Accounting, Finance, Business Administration, Facility Management or related field is preferred
  • Minimum 5 years experience in a managerial role
  • High proficiency in English & Arabic
  • Saudi Arabia or GCC market experience preferred
  • Ability to build rapport. Strong cultural intelligence.
  • Time management and planning skills
  • Driving license
  • As a person you are analytical, accurate and possess good communication skills
  • You show initiative in your work, and you enjoy working in teams
  • High level of responsibility and accountability for task

Salary:
ریال10, ریال14,000.00 per month

Ability to commute/relocate:

  • Jeddah: Reliably commute or planning to relocate before starting work (required)

Experience:

  • Management: 2 years (required)
  • Administrative/HR Manager: 2 years (required)

Language:

  • Arabic (required)


  • Jeddah, Makkah Province, Saudi Arabia BMC Full time

    Job Summary:The Manager of Administrative Affairs will oversee the development and execution of Batterjee Medical Colleges Business Plan at its Jeddah campus and manage the daily operations of its administrative departments as per approved budgets targets and plans. The candidate will be working directly with the Dean of the College and top management...


  • Jeddah, Makkah Province, Saudi Arabia KING FAISAL SPECIALIST HOSPITAL & RESEARCH CENTRE GEN. Full time

    Education and training:University degree in information technology, business administration, or related field. Advanced certifications in database administration may be of interest.Experience:Previous work experience in database administration, and experience in the sector in which the organization operates may be beneficial.Strong database...

  • Administrator

    2 weeks ago


    Jeddah, Makkah Province, Saudi Arabia Alfanar saudi Full time

    Hold a bachelor's degree in business administration or a related field.Good organization and planning skills to manage administrative activities effectively.Ability to handle information quickly and effectively and use technology to improve administrative processes.Good communication skills and ability to deal with internal and external customers courteously...


  • Jeddah, Makkah Province, Saudi Arabia Rentokil Initial Full time

    ResponsibilitiesProvide administrative support to multiple teams, including scheduling appointments, managing calendars, and organizing meetings. Prepare and distribute internal communications, reports, and presentations. Maintain accurate records, databases, and filing systems. Assist with data entry and data management tasks. Coordinate travel arrangements...


  • Jeddah, Makkah Province, Saudi Arabia JASARA PMC Full time

    JASARA PMC is currently hiring a Contract Administrator to join our team. As a Contract Administrator, you will play a crucial role in overseeing and managing all aspects of contract administration for our civil engineering projects. You will be responsible for ensuring that contracts are executed in compliance with company policies, legal requirements, and...


  • Jeddah, Makkah Province, Saudi Arabia Parsons Full time

    Parsons is looking for an amazingly talented Contracts Administrator to join our team In this role you will get to work on one of the fastest growing projects.Responsibilities: Play a leading and pivotal role in supporting the project executives, leaders and project managers in monitoring and controlling the performance of contracted services to ensure...

  • Administrator-on-duty

    2 weeks ago


    Jeddah, Makkah Province, Saudi Arabia King Faisal Specialist Hospital and Research Centre Full time

    Ensure that all routine Hospital operational activities during off duty hours, weekends, and holidays are performed in accordance with the hospital policies and Administrative requirements. Acts upon matters of urgent nature, which could not be postponed until normal duty hours for Hospital Administration. Serves as the principal contact person on behalf of...


  • Jeddah, Makkah Province, Saudi Arabia The Highfield Company Full time

    We are representing, a large, international, multi-disciplined construction consultancy who urgently seek a Contract Administrator for their expanding operations in Saudi Arabia.Based in Jeddah or Riyadh and reporting to the Project Manager, the client requires an individual with extensive experience in international projects with variation and claim...


  • Jeddah, Makkah Province, Saudi Arabia Parsons Full time

    Ready to put your assistant and clerical skills to work with departments and teams that change the fabric of our community? Would you enjoy assisting top level department managers helping to keep projects running on task? Parsons is now hiring an Administrative Assistant for our rapidly expanding team.Parsons extensive experience combined with your attention...

  • Branch Administrator

    2 weeks ago


    Jeddah, Makkah Province, Saudi Arabia Schindler Full time

    Location: Makkah, Makkah, Saudi ArabiaRequisition ID: 74173Schindler stands for mobility. Mobility needs experts.Join our team in Makkah.Founded in Switzerland in 1874, the Schindler Group is a leading global provider of elevators, escalators, and related services. Schindler mobility solutions move two billion people every day all over the world. Behind the...


  • Jeddah, Makkah Province, Saudi Arabia al futtaim group Full time

    Hold a bachelor's degree in business administration or a related field.Excellent organizational skills and time management ability.Ability to communicate effectively with various parties inside and outside the organization.Computer skills and modern technology.The ability to handle confidential information with complete confidentiality.Ability to work under...


  • Jeddah, Makkah Province, Saudi Arabia Parsons Oman Full time

    Job Description:Parsons is seeking a highly experienced and detail-oriented Lead Contracts Administrator to join our dynamic team for a large-scale construction project. The successful candidate will have a minimum of 18 years of experience in contracts administration within the construction industry. This role involves overseeing the contracts management...


  • Jeddah, Makkah Province, Saudi Arabia Isdb Pilot Full time

    IDB3344 - Administrative CoordinatorLocation: Saudi Arabia - Jeddah Job Purpose: To act as a Coordinator in the VP / DG / Director's Office for coordinating various activities and streamlining the workflow. To work as the Secretariat for the Complex/Department for coordinating, organizing and recording minutes of the meetings, as well as meetings of the...


  • Jeddah, Makkah Province, Saudi Arabia NWC Full time

    Previous Experience: The position may require previous experience in administrative support or supervision, where the candidate is able to organize administrative activities and handle documents and data.Management skills: These may include leadership skills, team direction, time management, and strategic planning.Communication skills: The ability to...


  • Jeddah, Makkah Province, Saudi Arabia KING FAISAL SPECIALIST HOSPITAL & RESEARCH CENTRE GEN. Full time

    Education and training:Degree in business administration, finance, or related field. Advanced training courses in management and financial services are a valuable addition.Experience:Previous experience in consulting management or financial services. Previous business or management experience enhances your understanding of customer needs.Analytical...


  • Jeddah, Makkah Province, Saudi Arabia MasterHR Full time

    Required for Hospital Management Information System Company at JeddahOracle Database administrationReports ToThe Database Administrator reports to R&D Manager.Job OverviewInstalling, and maintaining of Oracle Database.Qualifications A degree in Computer Science or a related field is preferred. 6+ years of extensive experience of Oracle Database...


  • Jeddah, Makkah Province, Saudi Arabia Hitachi Energy Full time

    You as a Construction Site Administrator will be part of Hitachi Energy business based in Jeddah, Saudi Arabia. You will be assisting the site manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate...


  • Jeddah, Makkah Province, Saudi Arabia 2P Perfect Presentation Full time

    Extensive practical experience: Professional experience usually ranging from 2 to 4 years in database administration. Professional certifications such as Oracle Certified Professional (OCP) or Microsoft Certified Database Administrator (MCDBA) may be an added advantage.Deep knowledge of technology: Strong understanding of various database management systems...


  • Jeddah, Makkah Province, Saudi Arabia Bupa Arabia Full time

    The Medical Quality Administrator plays a crucial role in supporting the quality management efforts of a healthcare provision setting. This position is responsible for organizing and coordinating committee meetings, documenting meeting minutes, tracking attendance, sharing meeting minutes, following up with committee members on assigned tasks, collaborating...

  • Administrative Clerk

    2 weeks ago


    Jeddah, Makkah Province, Saudi Arabia Rentokil Initial Full time

    ResponsibilitiesCoordinate schedules and appointments, ensuring timely and efficient operation of daily activities. Drive company vehicles to deliver products, equipment, and supplies to designated locations. Maintain a clean and organized workspace and ensure proper care and maintenance of company vehicles. Collaborate with colleagues to monitor inventory...