Administrative Assistant

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia Parsons Full time

Ready to put your assistant and clerical skills to work with departments and teams that change the fabric of our community? Would you enjoy assisting top level department managers helping to keep projects running on task? Parsons is now hiring an Administrative Assistant for our rapidly expanding team.

Parsons extensive experience combined with your attention to detail and willingness to work hard will propel your career forward.

We need our Assistants at this level to coordinate and administer a variety of activities enables the incumbent to relieve the manager of most day to day details.

In this role you will provide and organize the administrative activities and support.

Our Assistants complete a variety of routine and non-routine tasks and projects in accordance with company policies and procedures, or as directed by immediate supervisor.


Responsibilities:

  • May be the primary liaison between two or more groups, ensuring timely and accurate distribution of information and materials.
  • Relieves manager of administrative tasks. Understands priorities within the department and helps ensure that they are met.
  • Establishes department guidelines and procedures; anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action.
  • Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, problems.
  • Researches and compiles statistical information and related data, produces special or recurring reports, and completes special projects as assigned.
  • Monitors the department budget as directed.
  • Keeps informed concerning company, unit, and project policies and procedures.
  • Serves as focal point for gathering newly published policies and the dissemination of materials.
  • Establishes and maintains followup files and confidential files for immediate supervisor.
  • May represent the office by attendance at meetings with vendors, internal clients or others.
  • Keeps manager informed of all pertinent action/pending action.
  • Has some latitude for speaking for the manager at such meetings.
  • May make informal presentations occasionally.
  • Initiates reports, as appropriate, for any or all functions.
  • Gathers, organizes, and analyzes materials; produces and distributes data in graphic, spreadsheet, or narrative format. May develop computerized logs.
  • Develops guidelines for standard reports from each function.
  • May administer the group's operating budget. Gives input for initial figures; investigates, resolves, and reports to the manager on all variances.
  • Serves as liaison between group to which assigned and others within the same division, as appropriate.
  • Ensures clear communication regarding all administrative issues.
  • Performs other responsibilities associated with this position as may be appropriate.

Qualifications:

  • Associate's or equivalent degree in Business (or equivalent)
  • 2+ years of experience in an administrative/clerical capacity, preferably for a technical, engineering or construction firm
  • Background in clerical support, managing project documents, writing project correspondence and using office equipment, including ordering project or office supplies
  • Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software is required

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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