Project Administrator

2 weeks ago

Al Hufūf, Eastern Province, Saudi Arabia Emerson Full time
**PRINCIPLE JOB RESPONSIBILITIES
**Roles & Responsibilities

-
Project Specific Activities:

  • Coordinate with project team and project iCenter Planner on forecast of cabinet assembly demand
  • Request the buyer to release IR to the factory for each cabinet of the project
  • Order Book Review
  • Review of Cabinet Bill of Materials (BOM) and the status of Emerson parts
  • Create and release the work orders for each project as per the team request.
  • Settingup new item/model number for customized cabinet parts
  • Monitoring of quotations and cabinet prices.
  • Create delivery numbers for completed projects
-
Order Management Activities:

  • Follow up and expedite deliveries according to the project schedule
  • Assisting with internal material availability escalations
  • Assist in Material Returns with the logistics and Customer care teams
  • Communicate updates directly to Production and Project team
  • Internal material shipment status
  • Weekly meeting for project updates
-
Project Account Management Activities:

  • Coordinates order statuses with management
  • Coordinate for Credit/ Invoice and Re-Invoice for Project Orders
  • Assist in reconciliation during month end Inventory
  • Process the monthly invoicing for all projects
-
Other Responsibilities:

  • Weekly reports
  • Assist in cabinet and subassembly Shipments
  • Maintains records of necessary documents on document management system (PO, OA, invoices, shipping documents)
  • Updates POinvoice track
-
Quality Control & Assurance

  • Ensuring compliance to facility quality management system
  • Participates in quality audits, internal audits with internal and external authorities
-
Team building

  • Create an inclusive and supportive environment for all stake holders
  • Coordinate with production engineers for BOM, Ordering, Closing the Projects
  • Actively share knowledge and experience with the teams.
**Technical Skills

  • Proficient with Oracle/SAP business system is required
  • Familiar with components used in cabinet assembly
  • Conversant with Commercial PO terms
  • A clear understanding of INCOTERMS
  • Knowledge of tools (eRepps/Oracle/TRAX) is preferred
  • Knowledge of MS-Office

DIMENSION AND SCOPE:

Internal:
all employees in iCenter, Emerson Process Management Sales Organizations and Representatives, all employees, all employees in distribution centers

External:
end users of EPM products (FAT), Suppliers, LDC and SDC, Statutory Authorities (Customs, Chamber of Commerce)

REQUIRED QUALIFICATIONS AND EXPERIENCE

  • Higher Vocational Level of education, preferably in electronic / electrical engineering
  • Minimum of two years industrial experience in order administration, preferably in the same type of industry
  • Additional control, process and product training are appreciated
  • Suitable professional and technical courses
  • Fluency in English
  • Computer literate

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