Assistant IT Project Manager

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Kitopi Catering Services LLC Full time

Kitopi is the region's leading creator and partner for magical food experiences. With a purpose to satisfy the world's appetite to create joy, Kitopi operates a portfolio of both invested and franchised F&B brands, serving as enablers in the food market by helping brands to grow and scale, both in the delivery and dine-in space.

Launched in Dubai, UAE in January 2018, Kitopi has grown to become one of the greatest success stories in the cloud kitchen and food tech space. In July 2021, Kitopi announced its $415 million Series C funding round, led by the world's largest technology-focused investment fund, Softbank Group Corp's Vision Fund 2. This investment catapulted Kitopi to the prestigious Unicorn status, making it the fastest Unicorn to have emerged from the MENA region.

As a leading food company, Kitopi's growth has been fueled by its innovative and scalable software solutions. Kitopi's kitchens are powered by its proprietary Smart Kitchen Operating System (SKOS) - an in-house suite of applications that optimizes cloud kitchen operations in real-time. As part of its growth roadmap, technological innovation, data science, artificial intelligence, and robotics will take center stage as Kitopi continues to reinvent the food industry as we know it today.

With over 6,000 employees, Kitopi currently operates 200+ locations across the UAE, KSA, Kuwait, Bahrain, and Qatar. It operates its global Customer Experience Center in Dubai, UAE, its Engineering Hub in Krakow, Poland, and its Robotics Hub in Odense, Denmark.

The Assistant IT Project Manager will coordinate and manage build-out projects (New Restaurants, Cloud Kitchens, and Events), working closely with Property project managers, our IT Project Manager, stakeholders, and technical teams to ensure that projects are completed on time within budget, and meet the desired quality standards. The Assistant IT Project Manager will be responsible for tracking project milestones, developing project schedules, coordinating project resources, and communicating project status to stakeholders.

What You'll Do?
  • Assist in the planning and scheduling build-out projects, ensuring project goals, objectives, and timelines are clearly defined and communicated to stakeholders.
  • Work with project managers and technical teams to define project scope, design, deliverables, and resource requirements for build-out projects.
  • Develop project schedules, timelines, and critical path analysis to meet build-out project milestones.
  • Monitor and track build-out project progress, identifying potential risks and issues, and developing mitigation plans as needed.
  • You are Coordinating with contractors, both IT and Property on-site, to ensure high quality.
  • Coordinate project resources, including project team members, vendors, and other stakeholders.
  • Ensure project documentation, including project plans, status reports, and documentation, are complete, accurate, and up-to-date.
  • Facilitate project meetings and other project-related communications
  • Collaborate with other departments and stakeholders to ensure project success
  • Maintain knowledge of project management tools and techniques and proactively apply them to improve project performance
  • Support the Implementation team of our IT Setup for new locations, including but not limited to Network, POS, Tablets, and Digital Signage.
What Are We Looking For?
  • Bachelor's degree in computer science, information technology, or a related field
  • 2+ years of experience in IT project coordination, preferably in build-out projects
  • Knowledge of POS Systems (preferred Squirrel)
  • Strong organizational and project management skills, with the ability to multitask and manage multiple build-out projects simultaneously
  • Excellent communication skills, with the ability to effectively communicate project status, risks, and issues to stakeholders at all levels
  • Experience with project management tools such as Trello, Jira, or Asana
  • Strong analytical and problem-solving skills
  • Ability to work effectively in a team environment
  • Project management certification such as PMP or CAPM is a plus

Recruitment Process and Timeline

First, you apply and let our recruiters review your profile. After reviewing, you will receive a link to book a meeting with a recruiter at your convenience to share more about yourself and for us to get to know you better. If you have been shortlisted, you will have the opportunity to meet our hiring managers. Depending on the scope of the role and the function, you may need to attend 2-3 rounds (which might include case study, role-play, trial, or live coding - this will be communicated to you in the initial conversation). Upon successful completion, your recruiter will contact you to discuss the offer. We aim to take you through this process within 2-3 weeks.

Benefits

- Extensive learning opportunities - we offer many hard and soft skills training to help you improve and challenge yourself

- You'll be involved in customized workshops run by Kitopi Academy

- You'll have a chance to work in an international, diverse, and inclusive environment

- You'll be part of one of the most caring communities out there.

- Free and unlimited access to a nutritionist

- No Dress Code (T&C Applies)

- The infamous team activities and social events bursting with fun

- Inclusive Private Health Insurance

- Up to 50% discount from Kitopi brands

- Annual leave as per the company policy

So, what does it really mean to work at Kitopi?

We are constantly striving to make Kitopi the best place to work, by empowering you to be the best version of yourself every day. Our company values act as our guiding principles to help ensure that everyone feels safe, included, and like they truly belong.

Kitopi is an equal-opportunity employer. While we currently operate in 6 countries, we are over 70 different nationalities of talented Kitopians. Whether you are a seasoned professional, a recent graduate, or someone looking to return to the workforce after a break, we encourage you to apply. We celebrate our rich diverse backgrounds, lifestyles, and cultures and have a 0-tolerance policy towards racism, bigotry, and hate. Please apply if you see a position that makes your heart skip a beat and help us build a company that we are all proud to work for.

Along with offices in all the markets we operate in, we also believe in a "work from anywhere" policy - you get to choose the environment you operate in because we believe this will help you deliver work you're proud of.

Customer-obsessed and tech-enabled, at Kitopi, we are a team of passionate humans who are on a mission together to satisfy the world's appetite.


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