Secretary

2 weeks ago


Al Hufūf, Eastern Province, Saudi Arabia مدارس المجموعة العالمية (ISG) Full time

Job Description*:

  • Job Title:
  • Secretary
  • School / Location:


District Office (DO)
  • School / Department:


Support Services
  • Job Status:
  • Fulltime
  • Salary Code:


Support Staff
  • Work Days / Hours:
  • Eligible Applicants:


Saudi National
  • Position Start Date:


As soon as possible
  • Application Deadline:


Until filled
  • Reports to:
  • Director of Operations and Operations Manager
  • Requisition Number:
Summary


The support services secretary will be responsible for managing all school events and daily purchase needs of Operation department, District Office and ISG schools.

ISG comprises ISG District office, ISG Al Maha, ISG Dammam, ISG Jubail and Sara Village school.



NOTE:
The position requires the ability to work flexible hours.


  • Job Duties
  • Demonstrate commitment to the safety and security of children and young people (child protection)
  • Handle the coordination for District Office and all ISG school events, this includes but not limited to the following:
  • Manage all event calendars
  • Review of submitted AllinOne Forms
  • Consolidation of weekly school activities and communication with all areas involved
  • Coordination with the event setup requirements with DO, schools and Ingress supervisors
  • Manage and tracking of staff overtime and/or trade days
  • Handle and coordinate daily cash and Amex purchases requests for materials/supplies needed for OPS department, District Office and all schools
  • Process twice a month Petty Cash/Cash Advance Reconciliation report
  • Process monthly Operations department's AMEX Card reconciliation report
  • Produce cash reports and will be reporting to the ISG Operations Manager and Director of Operations
  • Research, obtain quotes and process purchase orders both local and overseas for Operations department, Nurses Office, Security and Little Learners requirements
  • Assist in sorting of school shipments and distribution
  • Provide assistance to the new sponsored staff on coordination and communication with the shipping company for shipping their personal belongings
  • Assist in Villa setup
  • Cover for other Support services secretaries' duties in case they are on leave or holiday
  • Perform other duties as assigned by the Operations Manager and Director of Operations
  • Qualifications and Knowledge
  • Bachelor degree
  • Experience and Skills

Experience

  • Previous work experience related to Support services and maintenance is a plus

Skills

  • Excellent command of English and Arabic, both written and oral is a plus
  • Able to work under pressure and meet daily deadlines
  • A team player that can work with mínimal supervision
  • Ability to work flexible hours, able to work weekends, off hours and holidays

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