Receptionist (Bilingual, Arabic and English)

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia CBRE Full time
Posted- 15-Feb-2023- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Administrative- Location(s)- Riyadh - Ar Riyad - Saudi Arabia
JOB SUMMARY


Working as Receptionist, you will provide administrative support to our growing Riyadh office, ensuring smooth operation of reception and guest services, mail services, phone, meeting rooms and location services.

This role requires fluency in Arabic and English.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Key Tasks

  • Responds promptly with accurate and thorough information according to the specific requests from employees, and visitors.
  • Greets and announces clients, applicants and visitors.
  • Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed.
  • Issues visitor passes and validates parking.
  • Maintains neat appearance of reception area, meeting and conference rooms, kitchen and other common areas, including washing dishes, operating dishwasher, restocking cabinets and tidying as required.
  • Orders office supplies and other common use items for the location, such as kitchen supplies (coffee, tea, beverages and snacks), equipment toner, printer paper, freight and shipping supplies etc.
  • Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms including providing refreshments to visitors and meeting participants.
  • Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition.
  • Arranges video and/or web conferencing as needed.
  • Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
  • Performs general clerical duties associated with distributing office faxes, packages and mail as required.
  • Uses tracking systems to record inbound and outbound courier, freight and mail.
  • Meters mail. Arranges messenger service as needed.
  • Follows location security procedures for screening inbound deliveries.
  • Requests building and housekeeping services as needed.
  • Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.
  • Maintains records and logs of service requests and tracks their status.
  • Maintains a file of services including transportation sources, accommodations, and referral contacts.
  • May arrange travel, convenience/hospitality services for employees and guests such as transportation, tickets, reservations, etc.
  • Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
  • Performs administrative duties such as conducting research, updating and maintaining databases, preparing company forms and maintaining confidential files.
  • Performs other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES

Communication Skills

  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisor with a strong, professional customer service orientation.

Financial Knowledge

  • Ability to calculate simple figures such as percentages.

Reasoning Ability

  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.

Other Skills and Abilities

  • Intermediate skills with Microsoft Office Suite.
  • Ability to work flexible work schedules based on office needs.

Commitment to Values

  • Demonstrated ability to adhere to an organisational set of core values and act in line with those values

Our CBRE RISE values:

  • RESPECT
  • Treat everyone with dignity, value their contributions, and help one another succeed.


 INTEGRITY
  • Uphold the highest ethical standards in our business practices.


 SERVICE
  • Dedicate ourselves to making a meaningful impact with our clients and in our communities.


 EXCELLENCE
  • Aspire to be the best in everything we do and drive for continuous improvement.

RESPONSIBILITY

Supervisory Responsibility

  • No formal supervisory responsibilities in this position.
    Scope of Responsibility
  • Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.
  • Errors in judgment may cause shortterm impact to coworkers and supervisor.

EXPERIENCE AND QUALIFICATIONS

Qualifications

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
    Education and Experience
  • HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitalit

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