![MENA Recruit Pty Ltd](https://media.trabajo.org/img/noimg.jpg)
Manager Assistant
1 week ago
The Company is recognised as one of the top international management consultancy
firms. We assist major corporations worldwide with strategy, acquisitions, organisational
design and performance improvement.
Role objective
To provide high quality support to the managers ensuring their case team processes and
day-to-day lives run smoothly.
Role summary
To provide administrative support to Associate Partners & Senior Managers, and where
necessary, additional administrative support to their teams.
Manager assistance
Case team co-ordination
Additional activities
Key Responsibilities and Activities:
Manager assistance:
Successfully manage busy and ever evolving diaries, proactively managing when
schedules change. Re-scheduling complex meeting and travel itineraries often at short
notice.
Extensive internal and external meeting scheduling; building and maintaining strong
working relationships with key client contacts.
Working with our travel company to co-ordinate sophisticated travel itineraries and
administering the timely procurement of visas and other travel documentation.
Proactively pre-empting travel plans.
Proactively assist managers in relationship building efforts by knowing who their
priority contacts and companies are and setting up regular check-ins to create and
maintain a relationship management plan for these priorities
Employ best practices when accessing the CRM and digital mailing system, including
timely and accurate creation/updating of contact information, according to global data
standards and active management of manager mailing lists
Serves as CRM champion, educating managers on best practices, assisting newer MAs
and providing feedback to Local CRM Administrator (LCA)
Providing logistical and technical support for all meetings, conferences and workshops,
using PowerPoint, Word, Excel and online research.
Processing time and expense submissions. Managing complex expenses; running bank
statement reconciliation and processing foreign currency receipts in an accurate and
timely manner.
Job specification
Assisting Associate Partners & Senior Managers with their non-consulting internal
assignments, leveraging their time to manage this accordingly.
Case team co-ordination:
Extensive liaison within the consultant teams, with fellow MAs, EAs and all other
departments
Assist in the case team 'kick-off' and 'wrap-up' processes
All case team administration, including contact management and meeting scheduling
Attendance at case team 'kick-off' meetings, and where appropriate, other case team
meetings during the case
Organising case team events, sourcing venues and activities
Provide graphics support:
creation of basic presentations and amending existing
presentations
Additional activities:
Provide support and cover for other EAs/MAs
Involvement in internal office-wide projects
Reception coverage as needed and assigned
Any other duties which are compatible with the main role objective
This role description may be subject to change, depending on current requirements within
the business.
Personal Attributes:
This role will suit an intelligent and ambitious individual. It should be seen as an
opportunity to develop your skills in a dynamic, entrepreneurial professional environment.
The role will provide many learning opportunities for a hardworking team player that is
motivated by consistently achieving high standards.
Exceptional organisation, prioritisation and time management skills
"Can do" mentality, willingness to get involved in a variety of projects and activities
Flexible attitude and team approach
Efficient and accurate
Excellent communication and listening skills
Enthusiastic, dedicated, hardworking and committed
A desire to learn and develop
Pleasant, calm and diplomatic, even when under pressure
Good sense of humour, outgoing and fun to work with
An interest in the substance and commercial impact of Bain's work
100% commitment to the role and the company
Qualifications:
Essential:
Computer literate; proficient in using Microsoft Outlook, Word and Internet
Experience of working in a demanding environment, preferably professional services
At least two years administrative experience which must have involved supporting
multiple people within an administrative capacity
High level of written and spoken English
Desired:
Knowledge and understanding of PowerPoint and Excel
Other interests which would bring benefit to the company as a whole
Arabic speaking, reading and writing (ability to write professional letters in Arabic)
Hours
9am-6pm Sunday to Thursday although a reasonable amount of flexibility is required
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