HR Administrator

1 month ago

Durban, KwaZulu-Natal, Saudi Arabia RCL Foods Full time

Job Description

  • RCL Foods is recruiting for a driven, highly energized, people orientated HR Administrator within the baking business unit.
  • The suitable candidate will be required to ensure effective Human Resources support to the business unit/factory through adequate delivery of HR Services, practices, procedures.

This role will be based in Durban and reporting to the HRBP.

Minimum Requirements

  • Degree in Human Resource Management
  • Valid Code EB drivers' licence and own Vehicle
  • Must have a minimum of 2 years' experience as a HR role.
  • Must have a minimum of 2 years' experience in full function recruitment.
  • Must have a minimum of 2 years' experience in all aspects of General HR

Duties & Responsibilities

Talent Administration

  • Provide all recruitment administration support for A and B appointments.
  • Ensure all reference and criminal record checks are carried out fully and in a timely manner.
  • Announce new appointments.
  • Manage the new joiner process from offer letter through to joining instructions and induction.
  • Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner.
  • Handle maternity, paternity, adoption and parental leave processes and queries.
  • Handle health, safety and IOD processes and queries.
  • Administer the performance management system.
  • Enter data into the HR system so that accurate records are maintained.
  • Provide data for and prepare management information reports.
  • Liaise with payroll and distribute the payslips.
  • Process medical aid / fund entries and withdrawals.
  • Process death and disability claim documents.
  • Capture disciplinary records into SAP.
  • Administer the recording of absence.
  • Administer the recording of leave.
  • Administer the probationary review periods.
  • Maintain the personnel filing system and safeguard the files and documentation.
  • Manage the leave administration process.
  • Provide support in investigations for disciplinary and grievance procedures.
  • Distribute/disseminate policies and convey related communication.
  • Administer employee/study loan and bursary documentation.
  • Answer all channelled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards.

Resourcing

  • Process permissions to recruit workflow.
  • Process the offers of employment/negotiation.
  • Ensure that the Resourcing process is adhered to and jobs are timeously advertised on the eRecruitment and tracked.
  • Supervise the orientation of new employees.

Organisational Design

  • Liaise with Line Managers to get rationale for proposed positions, draw up new proposed org and submit to HRBP for sign off.
  • Manage and update business organisational structure on SAP and ensure that all structures are up to date.
  • Drive change management initiatives in line with the business and organisational objectives

Training Development

  • Facilitate HR training including adhoc refresher for employees and Line Managers.

HR Administration

  • Manage new employee on-boarding process.
  • Manage terminations and exit interviews.
  • Manage the capturing of HR information and data into the relevant systems and assure the integrity of the data.
  • Provide advice and information to management and employees on HR policies and procedures, including equal opportunity, anti-discrimination and occupational health and safety programmes.
  • Advise management on work matters, career development, personal problems and industrial matters.
  • Counsel employees on policies and rules relating to employment policies and programmes, and on the company's rules and regulations.
  • Prepare and process employment and personnel reports and surveys.
  • Provide advice and assistance to staff members regarding possible discrimination on the basis of race, religion, non-relevant physical or mental disability, sex and age

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