Senior Information Management Administrator

2 weeks ago

Riyad Al Khabra, Saudi Arabia ENGINEERINGUK Full time

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Sector: Administration and Secretarial
Role: Senior Executive
Contract Type: Permanent
Hours: Full Time

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

This opportunity is for a Saudi national who is interested in joining an international consultant.

The project:
This is an opportunity to work on one of the largest programmes in Saudi Arabia. This unique project consists of major mixed-use development including sports facilities, entertainment, and arts along with all associated infrastructure. Mace is one of the delivery partners requiring high-calibre and experienced professionals to lead integrated teams throughout each phase of the project.

Our values shape the way we consult, and define the people we want to join us on our journey:

  • Safety first: Going home safe and well
  • Client focus: Deliver on our promise
  • Integrity: Always do the right thing
  • Create opportunity: For our people to excel

You'll be responsible for:

  • Ensures information is managed in accordance with Mace procedures and the procedures for the system in use.
  • Manages the onboarding of Mace staff and external parties to the project system.
  • System management ensures all new documents arriving on the system are quality checked as per standard procedures.
  • Creates, manages and updates distribution groups to ensure information flows to the correct organisations.
  • Maintains the project work package matrix and assigns documents accordingly.
  • Processes the run of in-app reports as required by the project team.
  • Administers user access and permissions for the project system.
  • Ensures key processes such as the Request for Information (RFI) process are working in accordance with the procedures.
  • Works collaboratively towards the common goal of net zero carbon transition and shares responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You'll need to have:

  • Relevant degree qualification.
  • Excellent communication skills.
  • Degree qualification is preferred but it is not essential (or equivalent).

Mace is an inclusive employer and welcomes interest from a diverse range of candidates.

CompanyIf you can bring a different perspective to help us shape the cities of tomorrow, take a look at the opportunities we have to join us.Fortune favours the brave - and so do we

At Mace, we empower our people to be collaborative, curious and embrace their entrepreneurial spirits. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world.

We want our employees to thrive and achieve their highest potential. We are passionate about creating an environment that provides opportunities for the most stimulating and fulfilling careers. We encourage innovation and welcome new perspectives by attracting and developing people with diverse talent who inspire our thinking, challenge our solutions and enhance our culture.

Reward and recognition

We invest in our people and provide a strong benefits package, which in the UK includes:

  • 22 days of holiday, plus two 'Mace Days' to support work-life balance, bank holidays and December holiday shut down
  • Contributory pension scheme
  • Life assurance
  • Highly competitive maternity and paternity package
  • Reimbursement of professional subscriptions and membership fees
  • Season ticket loan
  • Annual health screening
  • Private medical insurance
  • Sponsorship of education schemes (on approval)
  • Continuous on-the-job training and development
  • Cycle to work scheme

We know that many parents can face challenges when balancing the demands of work and their home lives. At Mace, we fully support our people when they choose to balance their career with family life. We offer enhanced family leave, as well as options for flexible working and alternative working patterns to support and improve the work-life balance of our employees.

At Mace, we appreciate the differences that everyone brings to work and we recognise the importance of people being free to be themselves.

Mace's corporate purpose statement is 'Redefining the boundaries of ambition'.

Support for disabled employees is provided by:

Our recruitment and HR Teams have undertaken disability awareness training and are eager to provide an inclusive and accessibility experience to job applicants and new colleagues.

Enabled at Mace – employee network aims to support its members and to raise awareness and remove barriers around disability, neurodiversity and other impairments to create an inclusive and diverse workplace for everyone.

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