PCEO Executive assistant
1 day ago
Privacy Notice
PCEO Executive Assistant
Riyadh President & CEO Office / Full-time / On-site
Role Purpose and Summary
Responsible to provide comprehensive administrative support including managing the PCEO's schedule and travel arrangements, handling communication with stakeholders, managing event planning, day-to-day tasks, and assisting in special projects and initiatives; the position demands discretion, sound judgment, and integrity in managing confidential information.
Experience
Min 3-5 years of experience as an Executive Assistant, Secretary, or similar role supporting senior and/or C-suite executives in fast-paced and high demand environment. Experience in KSA/Middle East and in development/investment industry is desirable.
Qualifications
Bachelor's degree in Business Administration, Communications, or a relevant field.
Key Responsibilities: Role Specific Technical Responsibilities
Administrative support
- Manage the PCEO's calendar by scheduling meetings, appointments, and coordinating travel plans.
- Prepare, review, and edit a variety of documents including correspondence, reports, and presentations.
- Prepare relevant background information and materials that ensure the PCEO is well-prepared for meetings.
- Organize internal and external meetings by preparing agendas, assembling materials, and recording meeting minutes.
- Arrange comprehensive travel plans, itineraries, and agendas, including bookings and reservations.
- Coordinate logistics for both domestic and international travel, including transportation, accommodations, and visa requirements.
- Assist the Senior Manager of the PCEO Office in organizing and maintaining the office; manage office supplies and equipment to ensure an efficient working environment.
- Develop a filing system for critical documents and records and maintain an organized system for tracking and retrieving information.
- Ensure adherence to company policies and procedures regarding confidentiality and data protection; handle sensitive and confidential information with utmost discretion and professionalism.
Communication and events management
- Serve as the liaison between the PCEO's office and internal and external stakeholders.
- Screen and prioritize incoming communications, such as phone calls, emails, and letters and ensure timely follow-up.
- Draft and respond to correspondence on behalf of the PCEO's office and manage the process of obtaining necessary signatures and notarizations.
- Assist in the planning and coordination of company events, meetings, and functions.
- Liaise with vendors, caterers, and venues to ensure the successful execution of events.
Project management
- Support the planning and execution of special projects and initiatives as required.
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