PCEO Executive assistant

4 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Vision Invest Full time

Role Purpose and Summary

  • Responsible to provide comprehensive administrative support including managing the PCEO's schedule and travel arrangements, handling communication with stakeholders, managing event planning, day-to-day tasks, and assisting in special projects and initiatives; the position demands discretion, sound judgment, and integrity in managing confidential information.

Experience

  • Min 3-5 years of experience as an Executive Assistant, Secretary, or similar role supporting senior and/or C-suite executives in fast-paced and high demand environment.
  • Experience in KSA/Middle East and in development/investment industry is desirable.

Qualifications

  • Bachelor's degree in Business Administration, Communications, or a relevant field.

Key Responsibilities

  • Administrative support
  • Manage the PCEO's calendar by scheduling meetings, appointments, and coordinating travel plans.
  • Prepare, review, and edit a variety of documents including correspondence, reports, and presentations.
  • Prepare relevant background information and materials that ensure the PCEO is well-prepared for meetings.
  • Organize internal and external meetings by preparing agendas, assembling materials, and recording meeting minutes.
  • Arrange comprehensive travel plans, itineraries, and agendas, including bookings and reservations.
  • Coordinate logistics for both domestic and international travel, including transportation, accommodations, and visa requirements.
  • Assist the Senior Manager of the PCEO Office in organizing and maintaining the office; manage office supplies and equipment to ensure an efficient working environment.
  • Develop a filing system for critical documents and records and maintain an organized system for tracking and retrieving information.
  • Ensure adherence to company policies and procedures regarding confidentiality and data protection; handle sensitive and confidential information with utmost discretion and professionalism.
    • Communication and events management
    • Serve as the liaison between the PCEO's office and internal and external stakeholders.
    • Screen and prioritize incoming communications, such as phone calls, emails, and letters and ensure timely follow-up.
    • Draft and respond to correspondence on behalf of the PCEO's office and manage the process of obtaining necessary signatures and notarisations.
    • Assist in the planning and coordination of company events, meetings, and functions.
    • Liaise with vendors, caterers, and venues to ensure the successful execution of events.
      • Project management
      • Support the planning and execution of special projects and initiatives as required.
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