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Administration Coordinator

1 month ago

Khobar, Eastern Province, Saudi Arabia Odfjell Technology Full time

Odfjell Technology delivers safe, efficient, and sustainable solutions that save time, cost, and reduce carbon emissions for our clients. Our people connect 50 years of industry experience with the technology of tomorrow. With projects in more than 20 countries we are looking for talented people who can help us overcome today's challenges and realise the opportunities ahead.

Job Description

HR Department Support
  • Process visa requirements of all personnel in the work location.
  • Prepare the payroll inputs of the employees in the work location, including cross-checking of increments claimed, and submit to the HR Manager at the designated payroll deadline each month.
  • Maintain utilization records of operations personnel.
  • Assist in the time registration issues of employees in the work location.
  • Be the focal point of all HR related matters in the work location and escalate employee relations issues to the HR manager for resolution.
  • Ensure employees in the work location are aware and comply with HR policies and procedures.
  • Coordinate the onboarding of joiners and offboarding of leavers in the work location with Head Office HR.
  • Administer location-specific benefits to employees as applicable.
  • Support the implementation of HR initiatives in the work location.
Operations Department Support
  • Provide administrative support to the Operations Team in HR related matters.
Office Administration
  • Administer the travel requirements of all employees ensuring compliance with the travel and fiscal policies of the company.
  • Attend to all the administration requirements of the office including managing the office supplies and providing general clerical support to the office personnel.
Key Responsibilities:
  • Ensure travel requirements of employees are compliant with policy and budgetary requirements of the company.
  • Maintain an efficient front office service for employees and clients.
  • Provide timely and efficient HR support service.
Client relations (internal and external)
  • Contribute to providing excellent customer service.
Social responsibilities
  • Be a good example and role-model for your employees.
  • Through words and action, visualize our core-values and 0-fault philosophy.
  • Emphasize wanted behavior and react on unwanted behavior.
  • Ensure that all activities are performed according to all relevant HSE requirements and procedures.
  • Ensure that Odfjell Technology's HSE rules are followed within the area of responsibility.
  • Build a culture for continuous improvement of quality, health, safety and environment.
Systems
  • Follow all applicable instructions and procedures to maintain a good quality and effectiveness of the work.
  • Use the systems and programs required and authorized by the company.
Knowledge, Skills & Qualifications:
  • Bachelor's Degree in any field.
  • Proven experience as an administration assistant.
  • Proficiency in Microsoft Office.
  • Solid written and verbal communication skills.
  • Customer service attitude.
  • Excellent organizational skills.
  • Multitasking and time-management skills, with the ability to prioritize tasks.

Why you should join our team

The Odfjell group recognizes that the shift to renewable energy requires a new way of thinking. By leveraging diverse, cross-functional teams we drive innovation, sustainability, and technological improvements across the business. Our people are at the heart of what we do to drive change as we continue to shape and grow the business.

We strive to create a satisfying and motivating workplace for our employees and an arena for sharing experiences with a focus on ongoing learning and development. Our employees report high levels of empowerment, open dialogue, and trust.

We believe that diversity and inclusion are pre-conditions to succeed in a global marketplace. We believe our company values should be reflected in the everyday behavior of our leaders and employees alike.

We offer:

  • Learning and development support.
  • Collaborative, diverse, and inclusive working environment.
  • Part of a global company with opportunities for growth and development.
  • Competitive compensation and benefits including paid time-off, insurances, and retirement.
  • Flexible home office opportunities.
  • Add benefits for your location (mobile phone, home internet connection, welfare benefits).

We live our core values – creative, competent, result-oriented, committed – while always being safety conscious.

We use Semac background checks in our recruitment process.

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