Front Office and Admin Coordinator
3 weeks ago
At AstroLabs we specialize in facilitating highgrowth companies entry into the Saudi and UAE markets. Offering comprehensive growth services including business setup coworking spaces and recruitment we collaborate with government and leading private sector partners to bolster key regional sectors. As market leaders having expanded 850 companies to the UAE and 600 to KSA were driving industry digitization and we want you to be part of this journey
Our vibrant Riyadh office serves as the heart of our organization hosting half of our workforce. Joining our People team means becoming part of a global community enriching our culture with diverse perspectives and experiences.
Our culture is ambitious collaborative outcomeoriented and driven by curiosity.
As a Front Office and Admin Coordinator you will serve as the first point of contact for AstroLabs members and visitors from the main reception. Your responsibilities will span from being responsible for courteous and informative customer service provision and resolution of members issues identifying potential leads from calls walkins and referrals and connecting them to the sales team and appropriate business units ensuring the space is always fully operational and presented at a high standard and coordinating with partners service providers members and AstroLabs team members through providing administrative and operational support.
We are looking for a people person with exceptional communication customer service and organizational skills as well as with the ability to build strong relationships with our members and community. Our motto is Make it Happen and we bring together people who live and breathe that mindset.
Front Office and Admin Coordinator
Frontdesk
Manage the effective operation of the front of house including daily space operations
Run the front desk ensuring all members prospective members and guests of members are greeted warmly and professionally
Assist members and visitors with inquiries (phone calls emails online chat and walkins) deliveries appointments and requests
Provide members with all the necessary tools for a smooth member experience
Respond and followup on inquiries about AstroLabs making the appropriate escalations and connections within AstroLabs teams
Capture leads from calls chat and walkins and record them appropriately
Operations
Handle supply purchases and deliveries for AstroLabs including all consumables (pantry supplies office supplies etc.)
Coordinate with service providers like cleaning internet security maintenance etc. as needed to ensure everything is in working order
Conduct routine checks to ensure resources are all operational (printers shared spaces private meeting rooms etc.) and space is always clean
Maintain concern log to identify and resolve issues
Provide technology support such as printer setup meeting room bookings and account creation
Receive distribute and manage mail / courier shipments
Handle tracking and maintenance of all physical assets (electronics and other resources)
Schedule Training Room bookings for meetups and events
Handles the schedule of team members and ensures the space is properly manned and serviced at all times
Manage cleaning staff
Community
Support requests of AstroLabs members timely and route the outofscope ones to relevant team members
Support Community Manager in managing logistics surrounding community events and other functions in the space including room setup AV requirements food/refreshments
What We Offer
A chance to learn in a rapidly growing environment and contribute to Saudi Vision 2030.
Exposure to diverse teams both locally and internationally and work on exciting futuristic programs.
A dynamic work environment where innovation and proactive actions are at the forefront.
The opportunity to work closely with impactdriving colleagues who inspire you to be the best version of yourself every day.
Opportunity to grow develop and learn through collaboration and leadership opportunities.
Your Key Qualifications:
Clear and structured communication with fluency in Arabic and English (written and spoken)
A natural people person
You enjoy finding ways to do something better and faster.
You are methodological and organized. You will need to prioritize what activities have the most impact and optimize and minimize activities that do not. You will only achieve this if you are highly organized and can prioritize.
You have strong attention to detail
Exceptional organizational skills with a knack for multitasking
Extroversion drive and enthusiasm with a serious make it happen attitude
Being a brand ambassador for AstroLabs and representing the business with a professional and positive attitude at all times
Proficient with Microsoft Office suite (especially Excel Word PowerPoint) and Google Apps (Drive Sheets Docs Forms)
More jobs on
-
Front Office and Admin Coordinator
2 weeks ago
Riyadh, Ar Riyāḑ, Saudi Arabia Precision Hire Solution Full timeAt AstroLabs we specialize in facilitating highgrowth companies entry into the Saudi and UAE markets. Offering comprehensive growth services including business setup coworking spaces and recruitment we collaborate with government and leading private sector partners to bolster key regional sectors. As market leaders having expanded 850 companies to the UAE...
-
Front of House and Admin Coordinator
4 weeks ago
Riyadh, Saudi Arabia Astrolabs DMCC Full timeAt AstroLabs, we specialize in facilitating high-growth companies' entry into the Saudi and UAE markets. Offering comprehensive growth services including business setup, co-working spaces, and recruitment, we collaborate with government and leading private sector partners to bolster key regional sectors. As market leaders, having expanded 850+ companies to...
-
Front of House and Admin Coordinator
4 weeks ago
Riyadh, Saudi Arabia Astrolabs DMCC Full timeAt AstroLabs, we specialize in facilitating high-growth companies' entry into the Saudi and UAE markets. Offering comprehensive growth services including business setup, co-working spaces, and recruitment, we collaborate with government and leading private sector partners to bolster key regional sectors. As market leaders, having expanded 850+ companies to...
-
Front of House and Admin Coordinator
2 weeks ago
Riyadh, Ar Riyāḑ, Saudi Arabia Astrolabs DMCC Full timeAt AstroLabs, we specialize in facilitating high-growth companies' entry into the Saudi and UAE markets. Offering comprehensive growth services including business setup, co-working spaces, and recruitment, we collaborate with government and leading private sector partners to bolster key regional sectors. As market leaders, having expanded 850+ companies to...
-
Office Admin
2 weeks ago
Riyadh, Saudi Arabia IDea HR Company Full timeWe are looking for a dynamic and results-driven **Office Admin / Coordinator** for our client which operates in **technology sector.** **Responsibilities**: - Provide comprehensive administrative support to facilitate the seamless operation of the office. - Assist in financial and sales operations, including communication with the Head Quarter. - Schedule...
-
Front Desk Officer
3 weeks ago
Riyadh, Saudi Arabia Robbert Murray & Associates Full timeWe are now hiring & now looking for a Front Desk Officer based in Riyadh, KSA to support Sr Management & team in the office. Our client is a leading independent water producer in Saudi Arabia. Requirements are as below; *Arabic Speaker is a must with at least 4-5 years of experience in the same role. *Strong attention to detail and ability to...
-
Front Desk Officer
2 weeks ago
Riyadh, Ar Riyāḑ, Saudi Arabia Robbert Murray & Associates Full timeWe are now hiring & now looking for a Front Desk Officer based in Riyadh, KSA to support Sr Management & team in the office. Our client is a leading independent water producer in Saudi Arabia.Requirements are as below;*Arabic Speaker is a must with at least 4-5 years of experience in the same role.*Strong attention to detail and ability to multi-task*Ability...
-
Front Office Coordinator
1 week ago
Riyadh, Saudi Arabia InterContinental Full timeWe are currently seeking for passionate and dynamic** Front Office Coordinator** professionals who pride themselves on their ability to deliver extraordinary of true hospitality. A little taste of your day-to-day: Every day is different, but you’ll mostly be: - Maintain effective communication with all related departments to ensure a smooth service...
-
Front Office Coordinator
2 weeks ago
Riyadh, Ar Riyāḑ, Saudi Arabia InterContinental Hotels Group Full timeWe are currently seeking for passionate and dynamic Front Office Coordinator professionals who pride themselves on their ability to deliver extraordinary of true hospitality. A little taste of your day-to-day: Every day is different, but you'll mostly be:Maintain effective communication with all related departments to ensure a smooth service deliveryDeal...
-
Front Office Coordinator
2 weeks ago
Riyadh, Ar Riyāḑ, Saudi Arabia InterContinental Full timeWe are currently seeking for passionate and dynamic Front Office Coordinator professionals who pride themselves on their ability to deliver extraordinary of true hospitality.A little taste of your day-to-day:Every day is different, but you'll mostly be:Maintain effective communication with all related departments to ensure a smooth service delivery Deal...
-
Front of House and Admin Coordinator
3 weeks ago
Riyadh, Saudi Arabia Precision Hire Solution Full timeAt AstroLabs we specialize in facilitating highgrowth companies entry into the Saudi and UAE markets. Offering comprehensive growth services including business setup coworking spaces and recruitment we collaborate with government and leading private sector partners to bolster key regional sectors. As market leaders having expanded 850 companies to the UAE...
-
Office Coordinator
3 weeks ago
Riyadh, Saudi Arabia GEO GLOBAL ENGINEERING OFFICE Full timeCompany Description GEO Global Engineering Office is a firm of designers, engineers, planners, and consultants providing professional services to clients in the Middle East. Our innovative and fully-integrated approach brings together a diverse range of skills and knowledge to bear on any given design problem. Role Description This is a full-time, on-site...
-
Admin Receptionist
7 days ago
Riyadh, Saudi Arabia Search & Select Management Consultancy Full timeHiring for Admin cum Receptionist for an interior fit-outs company based in Riyadh, KSA: **Please attach your CV in English** - With at least 1 to 2 years of experience in office management, reception or customer service - Fresh graduates are also encouraged to apply - Good communication and organization skills **Job Types**: Full-time, Permanent Pay: Up...
-
Office Admin
2 weeks ago
Riyadh, Ar Riyāḑ, Saudi Arabia IDea HR Company Full timeWe are looking for a dynamic and results-driven Office Admin / Coordinator for our client which operates in technology sector.Responsibilities: Provide comprehensive administrative support to facilitate the seamless operation of the office. Assist in financial and sales operations, including communication with the Head Quarter. Schedule and coordinate...
-
Front Office Manager
3 weeks ago
Riyadh, Saudi Arabia Ewaa Hotels Full time***: Directly supervises all front office personnel and ensures proper completion of all front office duties. Directs and coordinates the activities of the front desk, reservations, guest services, and telephone areas. Prepare monthly reports and budget for front office department. **FRONT OFFICE MANAGER DUTIES AND RESPONSIBILITIES**: Trains, cross -trains,...
-
Office Admin + Receptionist
2 weeks ago
Riyadh, Ar Riyāḑ, Saudi Arabia brilliant star events Full timeDuties: Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately Answering screening and forwarding incoming phone calls Receiving and sorting daily mail Direct visitors to the appropriate person and office Receive, sort and distribute daily mail/deliveries Keeps management informed by reviewing and analyzing...
-
Admin Assistant
3 weeks ago
Riyadh, Saudi Arabia Search & Select Management Consultancy Full timeHiring for Admin cum Receptionist for an interior fit-outs company based in Riyadh, KSA: - Preferably Female, Arabic speaker, Can join immediately - With at least 2 years of experience in fit-outs, furniture, interior design, engineering or construction company - Good communication and organization skills **Job Types**: Full-time, Permanent Pay: Up to...
-
Front Office Manager
2 weeks ago
Riyadh, Ar Riyāḑ, Saudi Arabia Ewaa Hotels Full time***: Directly supervises all front office personnel and ensures proper completion of all front office duties. Directs and coordinates the activities of the front desk, reservations, guest services, and telephone areas. Prepare monthly reports and budget for front office department.FRONT OFFICE MANAGER DUTIES AND RESPONSIBILITIES:Trains, cross -trains, and...
-
Senior Office Admin
3 weeks ago
Riyadh, Saudi Arabia JASARA PMC Full timeJASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is looking for a Senior Office Admin to join their team in Saudi Arabia. The company is committed to elevating the delivery of Social Infrastructure programs in the region and is a part of Vision 2030. As the Senior Office Admin, you will play a crucial role in the...
-
Logistics & Admin Coordinator
4 weeks ago
Riyadh, Saudi Arabia Greenhouse Foodstuff Trading LLC Full timeCoordinate with accounting/ admin officer for all external administrative tasks related to the company - Arranging for cheque collections and other document arrangements on behalf of the company - Coordinate with the driver to arrange documentation for deliveries as needed - Preferably have a background in basic accounting entries - Should be an Arabic...