Document Controller
3 weeks ago
I
- mplement and maintain document control processes and procedures. Manages the flow of documents either in electronic form, in e-correspondence or on paper, ensuring that the documents are issued in the proper format with the proper addressees, both internally and outside the company, and are archived that they can be retrieved easily in the future. P
- rocess incoming documentation, including registration in the e-Correspondence system, internal distribution, follow-up and archiving. P
- rocess outgoing documentation, including transmittal of electronic or hard copies to IOCs, shareholders, suppliers and other third parties. E
- nsure that controlled copies of final approved documents are distributed internally and externally to relevant stakeholders. C
- arry out general document control activities such as photocopying, scanning, numbering and all other aspects related to document quality. A
- ssist in the preparation, collation and issue of reports and customer feedback as required. M
- onitor technical document reviews and approvals in accordance with the agreed schedule as may be required. E
- nsure the proper use of standardized forms and templates. Follows-up on circulation forms issued for information or signature, tracking and filing of all communication and approvals from shareholders. E
- nsure and maintain strict confidentiality of all work-related information, documents and correspondence. R
- eceive and process invoices from suppliers, liaise with Planning and Finance and follow upon payment. C
- over any operating areas when and where required without affecting the business operations. I
- mplement approved Department / Section policies, processes, systems, standards, and procedures to support the execution of the Department / Section’s work programs in line with Company and International standards. C
- omply with all applicable legislation and legal regulations. P
- lan, supervise and coordinate all activities in the assigned area to meet functional objectives. T
- rain and develop the assigned staff on relevant skills to become proficient on the job and deliver the respective business objectives. A
- lert other team members to issues of quality and risk. A
- ssess own performance and take accountability for own actions, either directly or under supervision. C
- ontribute to the team's effectiveness by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance. W
- ork effectively with individuals in other venues. I
- nforms themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures in place within Hill International, and ensures continued compliance with these requirements while employed by Hill. P
- erform other duties as assigned by the line manager/supervisor.
D
- iploma in Administration or equivalent. 4
- years of experience in administration, and document control areas. F
- luent in Arabic (The role compromises reading, understanding and writing Arabic letters). G
- ood communication skills with the ability to compose and explain complex issues concisely to different audiences. A
- bility to work under pressure. E
- xcellent team working skills, motivated and productive attitude. C
- omputer literate. A
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