HR & Office Co-ordinator

3 weeks ago

Riyadh, Saudi Arabia Gilead Sciences Full time

For Current Gilead Employees and Contractors:
At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer - working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. Join Gilead and help create possible, together.

**Job Description**:
HR & Office Co-Ordinator - 1 year Fixed Term Contract - Saudi National

Gilead Sciences, Inc. is a research-based biopharmaceutical company founded in 1987, that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people.

Together we deliver life-saving therapies to patients in need. With the commitment and drive you bring to the workplace every day, you will be part of a team that is changing the world and helping millions of people live healthier, more fulfilling lives. Our worldwide staff is a close community where you can see the tangible results of your contributions, where every individual matters, and everyone has a chance to enhance their skills through ongoing development.

The HR Coordinator role has been created to support the introduction, build up and ongoing operation of three entities in Saudi Arabia. Joining an already prospering team, the two new entities will come together to contribute to the 2030 vision and the National Transformation plan in the kingdom, as Gilead continues its commitment to serve patients with our innovative solutions in the field of virology, oncology, and fungal infections.

The expectation of the role is to have solid local HR Generalist knowledge and experience to help support the regional HR Shared Services Team (based in the UK) assist our employees with their HR queries and that, from a local operations perspective can help develop and build local policies and procedures, ensure alignment with local regulations, support Vendor Management of PRO Services and help the business to build people practices for the Saudi Arabian affiliate aligned with the global HR operating model and local legislation.

Additionally, this role will work in close collaboration with the Middle East HR Business Partner and the General Managers of all three entities. Ensuring all local HR Administration, Compliance, Training, office co-ordination and office efficiency tasks are met and supported, this person will need to be a spontaneous, pro-active professional as the go-to for all team members and Leadership in Saudi Arabia.
- The responsibilities for this role include, but are not limited to:_

Local HR Shared Services- Main point of Contact for local PRO Services, working alongside EMEA HRSS TL to performance manage Vendor services of PRO.- Maintain auditable files of local wet-signatures/Trackers/Reporting.- Support PRO with Portal Access tracking and registration- Maintain Coordination of Government Portals access and reporting alongside PRO, including having access to support admin within the portal itself as representative of Gilead.- Preparation of all kinds of letters in Bi-Lingual format to various government and private entities including to bank or any other Saudi entities that includes processing family visit visa and Chamber of Commerce attestation.- Tracking all Non-Saudi nationals work permit, Iqama, and exit re-entry validity and will notifying the employees 30 days in advance for renewal purpose- Managing business-travellers visa support and providing service through MUQEEM portal- Work closely with Global Mobility for Visa Renewal processing.- Proactively update business processes and process documentation to ensure accuracy, relevance and consistency for the kingdom.- Proactively document new processes and or update missing steps process documents, as needed.- In the absence of processes, policies and procedures, will be responsible informing EMEA HR Shared Services relevant POD and assist in mapping and implementing new versions in compliance with local regulations and within the standardized, streamlined and globalized HR business processes.- Participates in the development and implementation of the HR policies and procedures according to relevant local labor law, keeping HR Shared Services POD Teams up-to-date as and when needed.- Work with EMEA HR Shared Services PODs on any misleading data, helping to investigate and reconcile discrepancies of raised queries where able.

HR Business Partner/Office Co-Ordinator Servic

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