HR & Admin Officer
5 months ago
JOB OBJECTIVE:
The HR and Admin Officer will play a key role in supporting human resources functions, administrative tasks, and office management activities. This role requires strong interpersonal skills, a solid understanding of HR processes, and the ability to maintain a smooth and efficient office environment.
MAIN JOB FUNCTIONS:
1. Human Resources:
- Assist in the recruitment and onboarding process, including job posting, screening, interview coordination, and orientation.
- Maintain employee records, including contracts, personal documents, and leave records, ensuring accuracy and confidentiality, including maintenance of HRMS data.
- Support HR activities such as performance management, employee relations, payroll, and training coordination.
2. Administrative Support:
- Manage day-to-day administrative tasks, including handling correspondence, phone calls, and office supplies procurement.
- Assist in travel arrangements, visa processing, and accommodation for employees and guests.
- Coordinate with external partners for office maintenance, repairs, and services.
3. Document Management:
- Maintain and organize physical and electronic files, records, and documents related to HR, admin, and office operations.
4. Employee Welfare:
- Coordinate employee welfare initiatives, events, and celebrations to promote a positive work environment.
5. Time and Attendance:
- Monitor employee attendance, leave, and overtime records, ensuring accuracy and adherence to company policies.
6. Communication:
- Facilitate internal communication by distributing notices, announcements, and updates to employees as required.
7. Compliance and Regulations:
- Ensure compliance with labor laws, regulations, and company policies related to HR and administrative matters.
8. Support to Management:
- Assist senior management in preparing reports, presentations, and data analysis related to HR and administrative functions.
9. Health and Safety:
- Assist in implementing and maintaining health and safety protocols and practices in the office.
10. Vendor Coordination:
- Coordinate with vendors and service providers for office supplies, equipment, and other administrative needs.
**JOB SPECIFICATIONS**
Education
Bachelor's degree in Human Resources, Business Administration, or a related field. HR certification is a plus.
Relevant Experience
- Proven experience in HR and administrative support roles, preferably in a multinational or corporate environment.
**Skills**:
- Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- Excellent verbal and written communication skills in both English and Arabic to interact with diverse stakeholders.
- Meticulous attention to detail to ensure accuracy in administrative tasks, documentation, and HR processes.
- Strong interpersonal skills and the ability to maintain confidentiality, handle employee inquiries, and build relationships.
- Ability to identify HR and administrative issues and propose practical solutions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HR software.
**Language**:
- English (required)
- Tagalog (required)
Ability to Commute:
- Riyadh (required)
Ability to Relocate:
- Riyadh: Relocate before starting work (required)
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