Sabco Administrative Manager

2 months ago

Riyadh, Saudi Arabia Bechtel Full time

**Requisition ID: 273212**
- ** Relocation Authorized: National - Single**:

- ** Telework Type: Full-Time Office/Project**:

- ** Work Location: Riyadh**

**Company overview**

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations. Core to Bechtel is our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Position Summary**

**Job Dimensions**:

- ** Supervision Received**:
Reports to and receives guidance from President of SABCO, Regional Manager for Bechtel in Middle East.
- ** Supervision Exercised**:
May Supervise other administrative personnel in the preparation of reports, forecasts, studies and presentations.
- ** Contacts**:

- Managers, department heads, supervisors, and vendors
- Other personnel
- External customers.

**Responsibilities**:

- Prepares reports and studies of an analytical nature, such as organization planning and workload forecasts.
- Helps prepare the overhead budget and monitors financial and service activities against approved budgets.
- Manages office suppliers (F&B, stationary etc..)
- Oversee office operations ( archives, document management, visitors log, etc..)
- Performs special assignments as requested.
- May prepare or provide input to daily work planning and/or performance reviews.
- Provides administrative input regarding the design, implementation, and enhancement of automated systems.
- Responsible for data management (entry, update and quality check) of program data.
- Organizes material for meetings, presentations, and training sessions.
- Assists in personnel activities, such as employment, policy formulation and administration, compensation administration, and employee development, by conducting specific studies, research and analysis.
- Participates in the development of presentations.
- Interviews, recommends the selection of, trains, and plans and schedules activities for clerical and other support personnel.
- Informs all concerned personnel of any improvement/waste reduction in work processes.
- May coordinate travel & logistics arrangements both internationally & domestic if required.
- Responsible for managing the President of SABCO’s calendar, keeping abreast of key issues, commitments, and priorities of President of SABCO’s office.
- Act as the point of contact/greet if in case of a business visit, such as Senior Leadership visit to the Regional Headquarter office in Middle East.

**Job Knowledge**
- Excellent written and oral communication skills in English and Arabic Language.
- Ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.
- Advance Excel skills (pivot tables, VLOOKUP, charts/graphs), excellent PowerPoint skills (graphics/data visualization).
- Demonstrated knowledge of all administrative functions.
- Ability to provide direction to other personnel.
- Knowledge of Bechtel’s organization structure, functions and procedures.
- Operation of Bechtel’s standard computerized systems and other information transmission systems.

**Essential Skills Required**
- Have a combined minimum of 10 years’ experience (administrative or secretarial)
- Experience must have been obtained within the last 10 years.
- Demonstrate a high degree of individual initiative, discretion and diplomacy.
- Be able to organize and prioritize administrative deliverables.
- Demonstrated ability to plan, organize and track status/status activities.
- Have strong interpersonal and computer service skills.
- Have ability to work flexibly and collaboratively across all levels of the organization.
- Have professional reception and telephone practices.
- Advanced oral and written communications skills required.
- Advance knowledge of grammatical rules, spelling, composition, and punctuation required.
- Advance analytical ability to build and maintain spreadsheets and presentations.
- Advance knowledge of common office procedures and tools (MS Outlook, MS Word, MS PowerPoint, MS Excel, MS Visio).
- Power BI dashboard and SharePoint Page development and maintenance is preferred.
- Advance skills in conference/meeting arrangements.
- Advance skills in travel arrangements and coordination, both domestic

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