Business Administrator 1

6 days ago

Riyadh, Saudi Arabia Bechtel Full time

**Requisition ID**:270299**

**Requisition Posting End Date**:08/14/2021**

**Company Overview**

Bechtel is a trusted engineering, construction and project management partner to industry and government. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. Since 1898, we have helped customers complete more than 25,000 projects in 160 countries, on every continent, that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world safer and cleaner.

**Role Overview**

The SABCO Business Coordinator will support the SABCO Business Development and Government Relations functions by providing individual administrative support.

**Role Responsibilities**

The SABCO Business Coordinator 's responsibilities are split between functions. They include, but are not limited to:

- Business Development:
As necessary, act as the initial SABCO point of contact for all client, partner and project enquiries maintenance of a comprehensive library of past SABCO proposals and responses to Requests for Information (RFIs), Expressions of Interest (EOls), Pre-Qualification Questionnaires (PQQs), Requests for Proposals (RFPs) and Invitations To Tender (ITTs) — including those declined by SABCO.
- Prepare the initial responses to RFIs, EOIs, PQQs, and ITTs.
- Maintain and update customer vendor registrations through respective portals.
- Support the preparation of SABCO proposals, acting as Proposal Coordinator when directed.
- Liaise directly with Bechtel's wider proposal teams globally to provide KSA-specific advice and information.
- Liaise directly with the SABCO (Market Analyst) to identify key industrial sectors, clients and potential partners for engagement.
- Liaise with different GBU on bid responses.
- Owner of all customer portals in relations to bids.
- Coordinate and facilitate setting meetings with potential customers.
- Track all new prospects received from customers, prepare a summary and report to BD function.
- Assist BD function through attending meetings and track minutes of meetings.
- Owner of all active subscriptions and ensure annual renewal.
- Legal:

- Coordinate the receipt of and responses to requests for non-Disclosure and other Confidentiality Agreements
- Maintain an active record of all Confidentiality Agreements signed by SABCO personnel.
- Government Relations:

- Coordinate the completion and input of all information required across KSA Government portals to ensure SABCO compliance with Government regulations.
- Substitute for the SABCO Government Relations Manager as and when required.
- Prepare formal letters to be sent to different government stakeholders.
- Track and maintain comprehensive library of all certificates and essential documents.
- Liaise with GR Manager to support translating different documents to English and vice versa.
- Marketing and Public Relations:

- Provide the point of contact for and maintain an accurate record of all SABCO marketing and public relations activity.
- Liaise with the Bechtel Communications team in London to ensure alignment with wider communications strategies.
- Assists in the development of marketing information.
- Event Management
- Lead and coordinate as event planner for Bechtel different external exhibitions
- Act as the Point of contact when sponsoring events.
- Stakeholder Management:

- Monitor and maintain an accurate record of all SABCO stakeholder engagements, including the capture of meeting reports.
- Log stakeholder contact information

**Essential Criteria**
Saudi national status

Previous experience of:

- Business Administration
- Record-keeping

Communication Skills:

- Exemplary Arabic verbal and written skills
- Very strong English verbal and written skills
- Strong IT skills including Word, Excel, Powerpoint, Teams, Outlook

**Preferred Criteria**

Previous experience of:

- The Project Management / Construction sector
- Marketing & Business Development
- The KSA Regulatory environment
- Commercial proposal preparation and submission

**Personal Qualities**
- Accountability: Takes accountability for making their own decisions linked to their own deliverables, involving other senior staff members as necessary to coordinate.
- Collaboration: Actively seeks others' input and is open-minded to alternative views, challenging as appropriate.
- Business Focus: Prioritises business needs and puts these at the forefront of all interactions, ensuring that others adopt the same approach.
- Communication: Is effective at adapting their communication style to their audience, providing context and using the right tone and level of information.
- Confidentiality: Is aware of the sensitivities of the information they may handle and capable of managing that information accordingly.
- Delivery Focu

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