Procurement Officer

3 weeks ago

Riyadh, Saudi Arabia Richemont Full time

Reference Code: 91236**Procurement officer**:

- Richemont- Riyadh, 01, SA- Fixed TermRichemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.

**Primary Duties**
- As a part of the FC&R Procurement Administration team, the Purchasing officer is responsible for administering the Purchase to Pay procedure, ensure the purchasing of goods and services by Maisons and Richemont Functions is undertaken in compliance with the Procedure.
- The position will oversee the Purchase Requisition Tool, and the creation of Purchase Orders. Key to the role will be up to date, accurate, and complete information for vendors and purchases.

**The primary duties of the position include**:

- Facilitating the purchase of goods and services by Maisons and Richemont Functions in an efficient and compliant manner in line with the Purchase to Pay policy through the Purchase Requisition Tool.
- Creating, monitoring and closing Purchase Orders in SAP in collaboration with Maisons and Richemont Functions to verify the receipt of goods and services.
- Ensuring the integrity of data for Purchase Requisitions and Purchase Orders, reviewing each for outstanding and aged items, and regularly reconciling both to close and match items with invoices and receipts of goods and services.
- Overseeing the maintenance of Vendor accounts in SAP, actioning creation, amendment, and extension requests.

**Key Responsibilities**

**Purchasing and Procurement**
- Administer the Purchase Requisition Tool, keeping user accounts up to date by working closely with Maisons and Richemont Functions, and ensure accurate and detailed Purchase Requisitions are added to the system, are updated throughout the Purchase Requisition process and are closed once all process steps are completed.
- Review and validate support documents for supplier selection, ensuring compliance with the Purchase to Pay procedure, sending requests for updated or complete documents when required.
- Create Purchase Orders in SAP based on the information provided by in PRs.
- Monitor and review Purchase Orders in SAP, updating the Purchase Orders throughout the purchasing process. Working closely with Maison and Richemont functions to ensure Purchase Orders are up to date, with complete records.
- Complete the Goods Receipt/Invoice Receipt process in SAP after receiving complete and compliant supporting documents from Maisons and Richemont Functions.
- Ensure Purchase Orders are closed and any aging Purchase Orders are reviewed.
- Undertaking regular training sessions for Maison and Richemont Functions focusing on the Purchase Requisitions requirements, use of the Purchase Requisition Tool and any support needed by users.

**Vendor information**
- Coordinate with Maisons, Richemont Functions and vendors to collect the information needed to create, amend and extend Vendor master data in SAP.
- Ensure documentation provided by Maisons, Richemont Functions and vendors is complete and meets Richemont requirements.
- Track and update Maisons and Richemont Functions on the status of creation and maintenance request, following up on outstanding approvals when required and inform Maisons and Richemont Functions when requests have been completed.
- Undertaking regular training sessions for Maison and Richemont Functions on the vendor maintenance process and provide updates when necessary.

**Reporting, ICS and Projects**
- Work closely with General Ledger team to generate the open Purchase Orders list as part of the month end closing process for accrual purposes.
- Participate in projects on process automation (new mode of payments, retail openings, wholesale openings, integrations, etc..).
- Support continuous improvement initiatives for the department, identifying opportunities to improve efficiency.
- Perform regular tests of controls as per ICS requirements
- Assist internal and external auditors, implement recommendations (if any), and take corrective action/s when required

**Key Stakeholders**
- FC&R General Ledger and Accounts Payable Teams
- Financial Planning and Analysis
- Maison Directors and Sales Teams
- Suppliers

**Key Requirements**

**Education**
- B.Com/Accounting or Finance

**Experience**
- A minimum of 2 years’ experience in Procurement, Finance or Accounting
- Experience in the retail industry would be an advantage

**Technical skills / abilities**
- Knowledge of computerized accounting/ERP systems - especially SAP
- Accounting skills primarily focused on purchasing and accounts payable

**Personal skills / qualities**
- Strong communication skills
- Ability to work in

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