Temporary Admin Coordinator
3 weeks ago
Job Description
The Coordinator is responsible for planning, organizing, supporting and controlling the activities involving the management of the immigration program for our clients.- Create client case records.- Accurately track the client’s immigration processes and record and update Fragomen Connect accordingly.- Accurately enter client data (including information about the company, employees, and family members’) in Fragomen Connect.- Accurately record and track the expiration dates of all documents (visa, passports, etc.)- Scan and upload all client documents in Fragomen Connect.
Coordinate the Collection and delivery of documents from client offices located nearby. Schedule tasks by sending booking requests to the Logistics team based on instructions received from the case team, and update the case team with the scheduled time assigned for the task. Prepare task sheets to include all instructions provided by the case team to accomplish the task accurately, and prepare all the documents referred to in the task sheet. Handover the task sheet and documents to the assigned Immigration Coordinator, and then receive from the Immigration Coordinator completed task receipts, all relevant approved documents, and all other original support documents, and hand them over to the respective case team Assist consultants with research in relation to immigration processes. Generate client reports from Fragomen Connect including tailored reports specifically designed to meet client requirements. Others as required.
JOB SPECIFICATIONS
Minimum Education Level- Bachelor’s degree
Background Knowledge and Experience- One to two years’ work experience in an administrative position.- Fluency in written and spoken English and Arabic- Knowledge of Word, Excel and Access, or similar software’s.- Operationally aware is essential.- Excellent communication and presentation skills.- Excellent organization and coordination skills.- High degree of focus on Quality.- Able to work in a discreet and sensitive manner.- Able to effectively manage multiple, competing priorities- Able to be self-managed and proactively seek out work.- Detail-oriented and professional demeanor.
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