Document Control Specialist
4 days ago
**Position**
- DOCUMENT CONTROL SPECIALIST**Req Code**
- 3603-032**Location**
- DIRAB**Grade**
- V-48**Basic Functions**
- Administers Document Control Center activities to ensure continual accountability of government, associate contractor, or company property in accordance with applicable government regulations or corporate policy. Ensures acquisitions of materials are contractually authorized and consistent with its engineering, production planning, and material operations. Coordinate and expedite the movement of material request within and between other branches. Prepares material request packets which include documentation associated with purchase request and purchase orders for requested supplies or services. Receive and ship all classes of supply IAW PWS. Utilizes automated supply system for accounting of all material request. Receives, inspects, inventories, loads, unloads, segregates, issues, and delivers supply and equipment. Perform quality control inspection of all receiving and shipping functions of logistics for all classes of supply IAW with PWS. Coordinate diligently with departments, upper management and MNG Aviation to ensure processes and procedures are followed and logistics information is submitted timely, accurate and reflect real time data.**Major Duties and Responsibilities**
- A. Duties/Responsibilities:
- 1. Prepare and accurately maintain required forms, records, and correspondence for material request.
2. Analyze inventory levels, production lead times, and demand levels ensure stock availability and avoid excess inventory.
3. Offload incoming inventory from delivery trucks; place supplies in warehouse locations; and pull property from warehouse locations for delivery to the customer.
4. Securely load materials onto trucks for delivery/movement to various locations.
5. Verify the receipt matches shipping documentation, packing list, purchase order, or requisition; if item is serviceable or unserviceable; and if the item represents fair value for the funds expended.
6. Document receipts, shortages, damages and discrepancies; maintain data used to establish material management consistent with contractual requirements.
7. Document discrepancies on a Report of Discrepancy (ROD) form for any loss, damaged, destroyed or theft of material.
8. Ensure all required documentation is affixed to containers/packages and packed internally as required.
9. Assist in preparation of shipments International Traffic Arms Regulation (ITAR) and Hazardous Materials to ensure compliance IAW Saudi Arabia and DOD regulations.
10. Other duties as required. Independence: Performs within the broad guidelines of duties and responsibilities with significant choice of methods. Authority to select and implement goals and objectives within the execution of duties and responsibilities.
B. Independence: Performs within the broad guidelines of duties and responsibilities with significant choice of methods. Authority to provide input to the Document Control Center Lead to assist with selecting and implementing goals and objectives within execution of duties and responsibilities.
C. Supervisory Responsibilities: As directed by the Aviation Logistics Manager.**Minimum Qualifications**
A. Education Level:
1. High School Diploma or equivalent required; Post-Secondary Education (i.e. Associates Degree) or military training preferred.
B. Experience:
1. Minimum of 5 years’ experience in the fields of quality control, supply, distribution, warehousing, shipping and receiving, and packaging.
C. Specific Knowledge, Skills, and Ability Requirements:
Must possess an understanding of the aviation logistics system specific to aircraft maintenance and repair. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint preferred; ability to work swiftly and accurately; Ability to effectively communicate in English and Arabic with customers in a professional and courteous manner. Must possess a valid driver’s license.
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