Document Control Specialist
14 hours ago
**Position**
- DOCUMENT CONTROL SPECIALIST**Req Code**
- 3604-301**Location**
- DIRAB**Grade**
- V-48**Basic Functions**
- Administers Document Control Center activities to ensure continual accountability of government and associate contractors material request are IAW with applicable government regulations or corporate policy. Ensures acquisition of materials are contractually authorized and consistent with its engineering, production planning, and material operations. Coordinate and expedite the movement of material requests within and between other branches. Prepares material request packets, which include documentation associated with purchase request and purchase orders for customer requested supplies or services. Receive and ship all classes of supplies IAW PWS. Utilizes automated supply system for accounting of all material requests. Receive and inspect inventory, load/unload inventory, segregate inventory, and manage concerns and deliver supplies and equipment. Perform quality control inspection of all receiving and shipping functions of logistics for all classes of supply IAW with PWS. Coordinate diligently with departments, Leadership and MNG Aviation to ensure processes and procedures are followed and submitted timely, accurately and reflect real time data.**Major Duties and Responsibilities**
- A. Duties/Responsibilities:
B. Provide oversight to ensure material requests are prepared correctly with the required forms; records and correspondence for material requests are accurately maintained.1. Analyze and use computer-aided drafting, spreadsheet, and word processing programs to modify standard specifications, details, and other electronic files to satisfy project-specific requirements.- 2. Responsible for storage, management, and tracking records and documents for Vinnell Arabia Aviation program.- 3. Organizing files and archives to help ensure easy retrieval of documents for later use.- 4. Ensure the organization follows document retention policies and retrieves all required documents upon request.- 5. Verify that receipt match shipping documentation, packing list, purchase order, and/or requisition; verify items are serviceable/unserviceable; and if the item represents fair value for the funds expended.- 6. Document receipts, shortages, damages, and discrepancies; maintain data used to establish material management consistent with contractual requirements.- 7. Responsible for checking contracts between their organization and client’s word for word to make sure both parties have the same information.- 8. Ensuring that all document scanning is done according to company standards, such as scanning documents in black and white to minimize loss of information during the process.- 9. Work independently with mínimal direct supervision, creatively problem-solve and quickly develop solutions for logístical malfunctions to facilitate quick resolution.- 10. Implement internal control measures to prevent fraud, waste, and abuse.- 11. Perform other duties and tasks as assigned.C. Independence: Performs within the broad guidelines of duties and responsibilities with significant choice of methods. Authority to provide input to the Logistics Manager to assist with selecting and implementing goals and objectives within execution of duties and responsibilities.D. Supervisory Responsibilities: Reports to the LSCM manager. Supervise, develop, and direct individuals as assigned to the Document Control Center. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license.**Minimum Qualifications**
- A. Education Level: Post-secondary education (i.e. Associates Degree or higher) or Military training with Aviation background preferred.B. Experience: Minimum five years’ experience directly involved with Aviation Logistics and its employment.C. Specific knowledge, skills, ability: must possess an understanding of the US Army Aviation Logistics system specific to aircraft maintenance and repair. Quality Control and Supply Chain experience; familiarity with Microsoft Office Suite to include Word, Excel and PowerPoint preferred; ability to work swiftly and accurately; ability to effectively communicate with customers in a professional and courteous manner. Must possess a valid driver’s license. Strong working knowledge of ERP System.
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