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Document Control Manager

2 months ago

Abha, Saudi Arabia Egis Full time

**General information**:
**Organisation **:Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development.
To support our growth dynamic, we offer a wide variety of career opportunities in more than 120 countries.
Joining our Group and its 16,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

**Reference **:2023-9543

**Position description**:
**Job title**:
Document Control Manager ( Saudi National ) M/F

**Contract type**:
Permanent contract

**Job description**:
**Overview**

The Document Control Manager is responsible for the leadership and management of document control across program to ensure that a suitable strategy, processes, procedures and systems are in place to manage documents effectively in both electronic and hard copy format across the program.

**Responsibilities**
- Develop the Project templates and Project Delivery Platform;
Implement and maintain timely and effective document controls process, procedures and
systems.
- Provide functional expertise during the installation of Aconex systems by mapping the “As-Is” process.
- Developing a robust workflow and process for Aconex system implementation.
- Checking of administrating correctness of documents (Template, Document and page numbering, issue / revision identification, document number and classification, short signatures for originator, checkers and approved by etc).
- Provide document controls requirements to be included in all Managed Contracts.
- Review Contractor & Client Document and Drawing templates and approve the same to maintain consistency.
- Maintain/Update document logs from all Project parties, follow appropriate filing of documents.
- Provide overdue pending document reports to follow-up with Client / Contractors.
- Take custody of, sort, bind, package, organize, administer, transmit, receive design and project documents as requested, consisting of drawings, specifications, contracts, scopes of work, calculations, data sheets, O&M manuals, Material Requisitions, Vendor documents, reports, electronic files etc. internally or to the Client;
- Be knowledgeable of the PMC Agreement terms and conditions, and the terms and conditions of all Managed Contracts, as they relate to Document Control and assist the Project Director, and Contracts/ Manager with the day to day handling of documents.
- Advise of errors found in Contractor documents to minimize project costs or schedules.
- Establish and Maintain communications to ensure accurate and timely flow of information.
- Responsible for the storage of the active and archived documents to prevent damage and deterioration.
- responsible for identifying, collecting, indexing, filing, maintaining and
disposal of quality records;
- Perform all other position related duties as requested.

**Profile**:
**Skills & Competency**
- have at least 12 years of experience in using document control platforms on multi-programme, large scales constriction projects.
- BSc/MSc or BEng/MEng holder.
- Moderate to advanced knowledge of Microsoft Office Applications (Excel, Word, PowerPoint, Visio & Outlook);
- Work experience in EPC / Engineering Projects ;
- High level of proficiency in Aconex implementation;
- Ability to work independently, multi-task, prioritize and meet deadlines;
- Expected to utilize independent judgment to adapt practices, procedures and techniques as required to accomplish duties and responsibilities of the job;
- Ability to interact in a professional and respectful manner;
- Experience in dealing with confidential and highly sensitive materials and deadlines;
- Fluent in English

**Position location**:
**Job location**:
Middle-East/North Africa, Saudi Arabia

**City**:
Abha

**Minimum level of education required**:
4-Bachelor of Arts / Bachelor of Science

**Minimum level of experience required**:
Over 10 years

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